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Table of Contents

This page describes how to upload email content to EAS for processing, including client-specific tips on identifying and extracting email from a donor's file system.

A curator submits email content to EAS by uploading a "packet" of content to an SFTP dropbox, then using the Submit Packet option in EASi to define metadata values for content in the packet and trigger the upload. 

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Client
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Data to Copy
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Location of Data
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Eudora
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Entire "Eudora" folder and its contents
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POP mailboxes:
C:\Documents and Settings\[username]\Application Data\Qualcomm\Eudora
C:\Users\[username]\AppData\Roaming\Qualcomm\Eudora

IMAP mailboxes:
C:\Program Files\Qualcomm\Eudora\Imap\Dominant\
C:\Users\[username]\AppData\Roaming\Qualcomm\Eudora\Imap\Dominant
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Mac Mail
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Entire “Mail” folder and its contents
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v.1: ~/Library/Mail/Mailboxes/inbox.mbox/mbox

v.2+: 
~/Library/Mail/Mailboxes/inbox.mbox/Messages/nnnn.emlx
~/Library/Mail/Mailboxes/IMAP-[email_account]/Mail/inbox.imapmbox/Messages/nnnn.emlx
~/Library/Mail/Mailboxes/POP-[email_account]/Mail/inbox.popmbox/Messages/nnnn.emlx

archived email:  ~/Downloads/archived-mail/inboxold.mbox/mbox
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Outlook Mac
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.olm export file(s)
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To export:

  1. Open Outlook for Mac.

  2. Select File>Export (v2011) or Tools>Export (v2015).

  3. Choose export options.

  4. Choose a location to save the export file.

  5. Outside Outlook, navigate to folder where you saved the .olm file. Copy it.

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Outlook Windows
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Entire Outlook data folder and its contents
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In XP: c:\Documents and Settings\[your login name]\Local Settings\Application Data\Microsoft\Outlook

In Vista/Windows 7: c:\Users\[your login name]\AppData\Local\Microsoft\Outlook
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Thunderbird
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Entire mail server folder containing the INBOX mailbox file, and its sub-folders
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In Windows:

c:\Documents and Settings\<user name>\Application Data\Thunderbird\Profiles\<Profilename>\<Mail | ImapMail>\<mail server name>\
c:\Users\<user name>\AppData\Roaming\Thunderbird\Profiles\<Profile name>\<Mail | ImapMail>\<mail server name>\

In Mac OS X: (~ represents user's home folder):
~/Library/Thunderbird/Profiles/<Profile name>/<Mail | ImapMail>/<mail server name>/
~/Library/Application Support/Thunderbird/Profiles/<Profile name>/<Mail | ImapMail>/<mailserver name>/

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Step B: Create a staging folder

To submit multiple packets to EAS at one time, 

  1. In a convenient and secure location on your local file system, create a staging folder. 
    • Folder name can contain letters, numbers, underscores and/or hyphens. Avoid spaces, diacritics, and other special characters. 

    • The staging folder name will be the default packet name, but you can override this by changing metadata on the EASi Submit Packet screen (in Step D).

  2. Copy the extracted email content (from Step A) into the staging directory. 

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  • An EAS dropbox. Each participating repository is assigned its own secure FTP dropbox. 
  • A VPN (virtual private network) account in the secure DRS tunnel. Using VPN to access EAS services is required at all times, even from an on-campus wired computer. 
  • To request an EAS dropbox and/or an a secure DRS VPN account, contact Library Technology Services. 

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The EASi loader process will check for submitted packets every 15 minutes (at :59, :15, :30 and :45 minutes past the hour). Depending on size of the packet, processing may take several minutes to several hours. See Packet Import Queue and Packet Summary sections for more information. When processing is complete, the EASi loader will email a load report to the address specified in the "Depositor email" field in packet metadata. Once you get the load report, items in your packet should be available in EASi.

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