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| Item | Description | Deliverables | Status |
|---|
| Project Scoping/Approval | Create project documentation and gain committee approval | | |
| Project Administration | Staff project and plan for project execution | - Hire Metadata Optimization Analyst
- Create wiki
- Draft project plan
- Create communications plan
| |
| Prelimiinary Information Gathering/Analysis | Create punchlist of data cleanup items for further review | - Meet with library staff to collect input
- Begin discussions with OCLC and peers
- Compile data in punchlist
- Perform preliminary data review
| |
|
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| Information Gathering/Analysis | Select high impact items from error cleanup punchlist, determine scope of issue, determine remediation path. | - Select and complete analysis of phase one issues.
| |
| Recommendation to Oversight Committee | Provide phase one recommendation report to oversight committee for approval. | | |
| Phase 1 Cleanup Priorities |
| Paired field errors | This issue occurs in 31,360 fields in 28,396 bib records on file and results in rejection from OCLC. Remediation strategy is automated cleanup from utility (Backstage Library Works). | - Creation of functional specification - LTS
- Confirmation of scope of work quotation - BSLW
- Export of file - LTS
- Error remediation -BSLW
- Data loaded to Aleph - LTS
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| 'Sparse' records | This issue occurs in 21,538 records on file and results in rejection from OCLC. LTS analysis to determine remediation method(s); initial remediation by LTS in batch followed by outsourcing to utility.
| - Design of reports to group issues
- LTS batch remediation as possible
- Scope remaining issues
- Creation of functional specification - LTS
- Confirmation of scope of work quotation - BSLW
- Export of file - LTS
- Error remediation -BSLW
- Data loaded to Aleph - LTS
- Manual remediation (if needed)
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| Missing Titles (245) | This issue occurs in 855 records on file and results in rejection from OCLC. These require staff review and correction. Report out to libraries for review and manual clean-up. | - LTS send reports for libraries
- Libraries correct records in Aleph
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| Update lending byte | This issue is present across the entire database. LTS analysis required to further scope remediation options. 14,322,539 holdings records marked 'unknown policy' and 14,500 holdings have invalid values. | - Consult with Resource Sharing and Collection Managers
- Design remediation process
- Execute remediation in batch
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| Update reproduction byte | This issue is present across the entire database. LTS analysis required to further scope remediation options. 13,672,368 holdings marked 'unknown policy, and 515,184 have invalid values | - Consult with Resource Sharing and Collection Managers
- Design remediation process
- Execute remediation in batch
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| Update retention byte | This issue is present across the entire database. LTS analysis required to further scope remediation options. 140,442 holdings marked 'unknown policy and 9,045,492 have invalid values | - Consult with Collection Managers
- Design remediation process
- Execute remediation in batch
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| Invalid identifiers | This issues occurs 12,000 times within 230,000 bibliographic records rejected by OCLC. LTS analysis required to further scope remediation options to update identifier formats and to determine how many records need additional intervention by utilities. | - LTS analysis to determine batch remediation methods
- Initial remediation by LTS in batch followed by outsourcing to utility
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| Bib/Holdings format conflicts | This issues is occurs in at least 100,000 records and results in rejection from OCLC, but is also an issue across the entire database. LTS analysis required to further scope remediation options to update fixed field and descriptive data to reflect format | - LTS analysis to determine batch remediation methods
- Initial remediation by LTS in batch followed by outsourcing to utility
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| Active holdings on deleted bibs | This issues occurs in 16,575 holdings at cataloged status for 16,031 bibs that are deleted, and results in records not not being sent to OCLC. Libraries need to review and determine if bibs should be made active or holdings should be marked as deleted. | - LTS send reports for libraries
- Libraries mark up with action
- LTS update Aleph via batch processes.
| | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
|
|---|
| Information Gathering/Analysis | Select remaining high impact items from error cleanup punchlist, determine scope of issue, determine remediation path. | Select and complete analysis of phase two issues. | | Status |
|---|
| colour | Green |
|---|
| title | In Process |
|---|
|
|
| Recommendation to Oversight Committee | Provide phase one recommendation report to oversight committee for approval. | Report | |
| Phase 2 Cleanup Tasks |
| TBD (coming soon!) | | | |
|
|---|
| Information Gathering/Analysis | Select remaining high impact items from error cleanup punchlist, determine scope of issue, determine remediation path. | Select and complete analysis of phase two issues. | |
| Recommendation to Oversight Committee | Provide phase one recommendation report to oversight committee for approval. | Report | |
| Phase 3 Cleanup Priorities |
| TBD (coming soon!) | | | |
|
|---|
| Information Gathering/Analysis | Select remaining high impact items from error cleanup punchlist, determine scope of issue, determine remediation path. | Select and complete analysis of phase two issues. | |
| Recommendation to Oversight Committee | Provide phase one recommendation report to oversight committee for approval. | Report | |
| Phase 4 Cleanup Priorities |
| TBD (coming soon!) | | | |