Table of Contents
Jennifer Koerber (Unlicensed): can you please add in any answers to questions you got from the Finance group on this page – thanks, Jaime
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Definitions Ledger: the highest level of the fund structure hierarchy. Ledgers represent campus and funding source (as defined by library business offices). They combine a large number of summary funds and allocated funds under a single umbrella. Ledgers will be created for each tub. |
Summary Fund: the middle level(s) of the fund structure hierarchy. Summary funds exist purely for reporting purposes. They do not have money allocated to them and cannot be used to place orders or pay invoices. |
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Allocated fund: the lowest level of the fund structure hierarchy. Allocated funds have dollars allocated to them, can have orders placed against them, and can be used to pay invoices. Allocated funds are generally dedicated to a specific subject area and purchase type, or to a specific endowment or foundation fund. |
Finding Budgets
All funds are associated with a Ledger. To find a ledger you can search via 2 ways.
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Scroll to find the ledger you want to review and for our example we will review Divinity School. Click on the name to go to the Ledger Summary page:
Reviewing Ledger Details
Click on the Ledger name and you will be brought to the Ledger’s summary details.
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Note : Some Ledgers do not have Summary Funds. Instead move directly to review Allocated Funds. (track changes question – do all ledgers need summary funds?)
In our the example of Divinity, you can see that the Divinity Ledger has only 1 Summary Fund.
Reviewing Summary Funds
By clicking on the Summary name: Div^Library-Summary you will be brought to the Summary Fund details page.
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You can navigate through the tab bar for the Summary (jmg removed picture).
Going onto the Funds Tab, you will see all Allocated Funds associated to that Summary Fund.
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You are now brought to the lowest level: the Allocated Fund details.
Reviewing Allocated Funds
Click on the fund name you want to review and you will be brought to the Allocated Fund Detail Summary
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Click on View to see the specific transaction Details:
If you click on the Invoice Line # you will be brought to the Invoice Line Details page:
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If you click on the PO Line you will be brought to the Purchase Order Line Details page.
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