Table of Contents
| Info | ||
|---|---|---|
| ||
Ledger: the highest level of the fund structure hierarchy. Ledgers represent campus and funding source (as defined by library business offices). They combine a large number of summary funds and allocated funds under a single umbrella. Ledgers will be created for each tub. Summary Fund: the middle level(s) of the fund structure hierarchy. Summary funds exist purely for reporting purposes. They do not have money allocated to them and cannot be used to place orders or pay invoices. Allocated fund: the lowest level of the fund structure hierarchy. Allocated funds have dollars allocated to them, can have orders placed against them, and can be used to pay invoices. Allocated funds are generally dedicated to a specific subject area and purchase type, or to a specific endowment or foundation fund. |
...
Search all funds with no key words or tub # will display results for all active funds and ledgers and summary funds for the current fiscal year. You can use the left side bar to narrow down your search.
By selecting Ledgers searching Type>Ledgers on the left Facets bar, the search results will narrow down to list all active ledgers in the fiscal period and you can scroll through the list of ledgers find the ledger you want to review.
...
Click on the Ledger name and you will be brought to the Ledger’s summary details.
Continue Continue navigating through each of the Ledger’s tabs to view information.
Click on the Funds tab and the results will show all Summary Funds and Funds under that Ledger
If you narrow the search to Summary fund you will see that Divinity only has one Summary Fund.
Note : Some Ledgers do not have Summary Funds. Instead ; they move directly to review Allocated Funds.
...
By clicking on the Summary name: Div^Library-Summary you will be brought to the Summary Fund details page. You can navigate through the tab bar for the Summary.
You can navigate through the tab bar for the Summary.
Going onto the Funds Tab, you will see all Allocated Funds associated to that Summary Fund.
...
Click on the Transaction tab to view all transactions that have posted to that fund.
Click on View to see the specific transaction Details.
| Note |
|---|
Please note: Alma shows the Dis-encumbrance and expenditure transactions with the same date stamp and time as the initial encumbrance, which can be very confusing. It does not actually happen at the same time; ExLibris just date stamps it this way. There is an enhancement request out asking them to change this; it reads: “We would prefer that the timestamp for the disencumbrance and expenditure reflect the actual transaction date in Alma, rather than the current procedure of tying the disencumberance and expenditure to the encumbrance date plus one millisecond." |
If you click on the Invoice Line # you will be brought to the Invoice Line Details page.
...