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Ledger: the highest level of the fund structure hierarchy. Ledgers represent campus and funding source (as defined by library business offices). They combine a large number of summary funds and allocated funds under a single umbrella. Ledgers have been created for each tub. Summary Fund: the middle level(s) of the fund structure hierarchy. There are two levels of Summary funds: Parent (org) and Child (activity.subactivity). Summary funds exist purely for reporting purposes. They do not have money allocated to them and cannot be used to place orders or pay invoices. Allocated fund: the lowest level of the fund structure hierarchy. Allocated funds have dollars allocated to them, can have orders placed against them, and can be used to pay invoices. Allocated funds may be dedicated to a specific subject area and purchase type, or to a specific endowment or foundation fund. |
Finding Funds
All funds are associated with a Ledger. To find a ledger you can search 2 ways.
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Scroll to find the ledger you want to review; for our example we will review Divinity School. Click on the name or click on the View button to go to the Ledger Summary page:
Reviewing Ledger Details
On the Ledger Summary Details page, continue navigating through each of the Ledger’s tabs to view information.
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If you narrow the search to Summary fund you will see that Divinity only has one Summary Fund, designated Parent Summary.
Reviewing Summary Funds
By clicking on the Summary name: Div^Library- Parent Summary, or the View button, you will be brought to the Summary Details page. You can navigate through the tab bar for the Summary. The FY and code information is in the top area and remains available as you navigate to other tabs, such as Funds or Notes.
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You are now brought to the lowest level: the Allocated Fund details.
Reviewing Allocated Funds
Click on the fund name you want to review and you will be brought to the Allocated Fund Detail Summary
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