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Background Individual e-books can be ordered using GOBI for several e-collections. Prior to Alma migration, for all but two e-book subaccounts, orders and e-book holdings were created manually to accommodate the single record approach and because e-book holdings could not be created using the order loader. While two e-book subaccounts had the order loader turned on to load orders and invoices, they required a lot of manual clean up for every title loaded. Best practice in Alma - future Contact the Dataloads Librarian to script Import Profiles to automatically load orders and invoices for individual e-books. This can automatically add the community zone portfolio to the activation queue, or create a local portfolio when the CZ portfolio does not (yet) exist. Day one practice in Alma Manually create order and activate e-book, as documented below. PLEASE NOTE: Alma uses the multiple record approach for electronic and print versions of a title. This means One time eBook orders via GOBI will have a separate bibliographic record and order from the print version in Alma.
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1. Place order in GOBI
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The order is placed on GOBI by a selector or acquisitions staff-member. This order will contain information on supplier/collection, number of simultaneous users and fund/budget codes, which can be used to set up the order in Alma.
If this is not the first order for this ebook, see additional instructions at Creating an order for additional copy/copies of an e-book.
2. Search for the title in Alma
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After completing electronic resource activation and clicking Confirm, you will land on the Electronic Portfolio Editor screen. Here you can view the portfolio availability, linking information, coverage information (not usually necessary for e-books), acquisition information, notes, and history.
Activation is complete. |
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