| Type | Task | System | Phase | Who |
|---|---|---|---|---|
| Planning | ||||
| Communication | General announcement to hlcomms | Planning | Library Lead | |
| Planning | Project team kickoff meeting with Library, ITS, AS, and LTS project members | Planning | Library Lead | |
| Planning | LTS will create wiki page for project that tracks all mapping information, timelines, and decision points and share with stakeholders. | Planning | LTS (Systems and Support Lead) | |
| Implementation | ||||
| Alma Library Management Configuration | Update library name in configuration
| Alma | Implementation | LTS (Systems Librarian) |
| Alma Items updates | Are any needed? | Alma | Implementation | LTS (Systems Librarian) |
| ALMA--Updating catalog records and textual notes referring to owning library | Which Fields are these? | Alma | Implementation | LTS (Systems Librarian) |
| HOLLIS | Update library name in configuration. Does this cover the mapping described at Repository Names and Contacts? If not, add task. | Alma | Implementation | LTS |
| Acorn | ||||
| Aeon | ||||
| ArchivesSpace | Change name in Repository record | ArchivesSpace | Implementation | |
| Borrow Direct/ILL/Scan & Deliver | ||||
| Class Request Tool | ||||
| DRS | ||||
| DRS--Updating object-specific information | ||||
| E-bookplates | ||||
| Harvard Library website listings (digital collections, lists of libraries on subpages, etc | ||||
| HD Request forms | ||||
| JSTOR Forum | Change repository name authority record Update documentation: Repository Names and Contacts | LTS (Metadata Analyst) or library | ||
| Library of Congress | Request name change to MARC Organization Code record from NDMSO@LOC.GOV. Refer to specific record ID, found by searching https://www.loc.gov/marc/organizations/ | LTS (Metadata Analyst) or library | ||
| LibraryCloud | After name is changed in Update RepositoryNameMapping.xml and move to production. Reingest Alma, ArchivesSpace, and/or Forum records for that repository (or all Alma, if necessary) after new mapping file is in place. | Implementation | LTS (Metadata Analyst, Developer) | |
| OCLC library info | Update WorldCat Registry record | LTS (Metadata Analyst) or library | ||
| RECaP | ||||
| Springshare (LibAnswers, other products) | ||||
| Post | ||||
| LTS wiki page updates |
| Wiki | Post | LTS |
| Local wiki page updates | Update local documentation as needed | Wiki | Post | All stakeholders |
...