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Laura Morse

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Ask Reed SpringShare Systems SpringShare Lead
TypeTaskSystemPhaseWho
Planning
CommunicationGeneral announcement to hlcommsEmailPlanningLibrary Lead
PlanningProject team kickoff meeting with Library, Comms, HL, and LTS project members
PlanningLibrary Lead
PlanningLTS will create wiki page for project that tracks all mapping information, timelines, and decision points and share with stakeholders.EmailPlanningLTS (Systems and Support Lead)
Implementation
Alma Library Management Configuration

Update library name in configuration

  • List of Libraries
  • Organization Unit Contact Information 
  • Circulation Desks List 
  • Physical Locations
  • Digitization Departments
  • Workorder Departments
  • Review fund names for required changes.  Must consult with HL Finance for any that need to be changed.
AlmaImplementationLTS (Systems Librarian)
Alma Scripts
  • AP Feed Script
  • AR/Termbill Script
  • HD/ReCAP Request Feeds
Alma ImplementationLTS (Systems Librarian, DevOps)
Alma Analytics
  • Allison to fill out related to lookup tables and variable in canned reports
HARTImplementationLTS (Systems Librarian)
Alma Items updates
  • Library needs to use analytics to identify fields where old name may exist.  LTS can consult on options for batch update.  Batch update may not be feasible in all scenarios.
AlmaImplementationLibrary Staff/LTS (Systems Librarian)
ALMA--Updating catalog records and textual notes referring to owning library
  • Library needs to use analytics to identify fields where old name may exist.  LTS can consult on options for batch update.  Batch update may not be feasible in all scenarios.
AlmaImplementationLibrary Staff/LTS (Systems Librarian)
Acorn
  • ? to fill out
AcornImplementation
Aeon
  • ? to fill out
AeonImplementation
ArchivesSpace
  • Change name in Repository record
  • If the change to the Repository record does not trigger an fresh export of related finding aids, force it.
ArchivesSpaceImplementationLTS (Metadata Analyst)
Borrow Direct
  • Kara/Jason to fill out
BorrowDirectImplementationLTS (Systems Librarian), HL AS RS Lead
Colonial North America
  • ? to fill out



CURIOSity
  • Reharvest affected Collections
CURIOSityImplementationHL Digital Collections Lead
Harvard Digital Collections Catolog
  • ? to fill out
Harvard Digital CollectionsImplementation
HOLLISAlmaImplementationLTS (Systems Librarian)
ILL
  • Kara/Jasonto fill out
ILLiadImplementationLTS (Systems Librarian), HL AS RS LeadScan & Deliver
  • Kara/Jason to fill out
ILLiadImplementationLTS (Systems Librarian), HL AS RS Lead
Class Request Tool
  • ? to fill out
CRTImplementation
DRS
  • ? to fill out
  • Update the WordShack record for the library
DRSImplementation
DRS--Updating object-specific information
  • ? to fill out
DRSImplementation
E-bookplates
  • LTS to export list of DIV funds for fund name review by library
Bookplate ScriptImplementationLibrary Staff/LTS (Systems Librarian)
HART 
  • Allison to fill out related to lookup tables and variable in canned reports
HARTImplementationLTS (Systems Librarian)
Harvard Library Website 
  • Digital collections
  • Lists of libraries on subpages
HL PortalImplementationHL Communications TeamsStorage Facilities
  • Leila to fill in
  • HD Request Forms
  • HD/LAS Stopcode updates/display updates
LAS, SCSB, WebsiteImplementationHL Access Services
JSTOR Forum
  • Needs Developer review
  • Change repository name authority record
  • Update documentation: Repository Names and Contacts
  • Reharvest library's Forum project
  • *** Needs to be timed with HOLLIS Images configuration changes
JSTOR ForumImplementationLTS (Metadata Analyst) or library, Developer for reharvest.
LibAnswers, LibGuides
  • Ask Reed to fill out
SpringShare SystemsImplementationHL SpringShare Lead
Library of Congress
  • Request name change to MARC Organization Code record from 
NDMSO@LOC.GOV. Refer to specific record ID, found by searching https://www.loc.gov/marc/organizations/		LoCImplementationLTS (Metadata Analyst) or library
LibraryCloud
  • Needs Developer review
  • Update RepositoryNameMapping.xml and move to production.
  • Reingest Alma, ArchivesSpace, and/or Forum records for that repository (or all Alma, if necessary) after new mapping file is in place. 
LibraryCloudImplementationLTS (Metadata Analyst, Developer)
OCLC 
  • Update WorldCat Registry record
  • Data Sync Feeds (Allison to confirm)
OCLC, Custom ScriptsImplementationLTS (Metadata Analyst, Systems Librarian) or library
LibAnswers, LibGuidesScan & Deliver
  • Kara/Jason to fill out
ILLiadImplementationLTS (Systems Librarian), HL AS RS Lead
Storage Facilities
  • Leila to fill in
  • HD Request Forms
  • HD/LAS Stopcode updates/display updates
LAS, SCSB, WebsiteImplementationHL Access Services
Post
LTS wiki page updates
  • Alma Login Liaisons Page
  • Library names and codes in Alma
WikiPostLTS
Local wiki page updatesUpdate local documentation as neededWikiPostAll stakeholders

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