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Enhancements
New item fields for retention commitments. (This feature will become available on August 14 with the release update)- Committed to Retain check box, Retention Reason (controlled list of values will be configured), and Retention Note (free-text field)
- Items with the "Committed to Retain" check mark cannot be withdrawn (individually or in batch).
- The job report will contain a counter of "unmanaged items" and the specific item will be listed in the Error section with "Item is marked as committed to retain" followed by the barcode
- These fields should only be used for shared retention projects, which will be listed in the Retention Reason field. The 3 values will be:
- HathiTrust
- ReCAP
- HathiTrust and ReCAP
- (Contact LTS if there are other partnerships / programs that should be added to this list of values)
- In the coming weeks LTS will be running batch jobs to move existing item retention notes from Statistic Note 2 to the new fields, which will be in Analytics.
- Records with the "Committed to Retain" check box will have a special icon in the Physical Items search results (garbage can with red angled line over it):
- You can add a new display column in List of Items by configuring your list to show the Committed to Retain column.
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