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- Each repository is responsible for the costs associated with creating Key Content images.
- Each repository is also responsible for the costs incurred by storage of their Key Content images in the DRS. DRS fees are assessed on a gigabyte-per-year basis.
- The FY23 cost for still JPEG2000 images that are meant as both the preservation and deliverable copy is $0.90 per gigabyte per year.
- LTS maintains a wiki page that lists DRS Storage Service Levels and Price Model.
- As an example, fifty JP2images averaging 4MB each would cost approximately $0.18 per year at FY23 prices.
- As of July 1, 2020, there is no fee for DRS deposit of SKC images or adding the image links to bibliographic records in Alma.
DRAFT Workflow Outline as of
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10/11/
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2022.
BEFORE YOU BEGIN
- Before capturing SKC images, verify that the specific images of the item you want to add do not already exist. Multiple images from the same item are fine, but do not submit duplicate images for the same part/page of the same item.
- Unless there is a very good reason to do it, do not add SKC images for items that have already been digitized in their entirety.
- If an item meets eligibility requirements (copyright, physical stability, etc.) consider getting in touch with your repository’s local digitization coordinator to find out about available options for digitization of the entire item.
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\_ RAD.SCHL.SKC_0002
\_ Batch003
Whether using SharePoint or Imaging Services shared network drive:
- Repository staff will send an email to the Imaging Services (IS) contact to alert IS staff that a batch or batches are ready for deposit.
- In advance of the quarterly processing of link batches by LTS, and as convenient for them, Imaging Services staff will move and deposit all batches in a Repository’s _Ready_for_DRS_ folders.
- Post-deposit, IS staff will process all resulting SKC deposit reports to convert them into a single linking spreadsheet matching the template supplied by LTS staff.
- Imaging Services will submit the spreadsheet to LTS for processing on a quarterly schedule and/or as is convenient for them.
- Each Repository DRS representative will receive a copy of the original DRS report via email.
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- The Linking Spreadsheet will be sent to LTS Staff by Imaging Services staff.
- LTS will run the batch process to add the SKC links to Alma.
TO BE ADDRESSED
How will Repositories know when linking by LTS is complete?
**REPORTING
- Alma/COGNOS reporting for items in collection with SKC content
- Use of 583 field (needs discussion)
- DRS reports emailed
EXAMPLES
Correctly formatted file names
- 990027227450203941_221846479990003941_01_Schlesinger_Library_Copy_Cover.jpg
- 990027227450203941_221846479990003941_02_Schlesinger_Library_Copy_Table_of_contents.tif
Completed SKC 856 Field:
- $$3Cover$$$$3Schlesinger Library Copy Cover$$uhttp://nrs.harvard.edu/urn-3:RAD.SCHL:14275389$$xkeycontent
- $$3Table $$3Schlesinger Library Copy Table of contents$$uhttp://nrs.harvard.edu/urn-3:RAD.SCHL:14275389$$xkeycontent
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TO BE ADDRESSED
How will Repositories know when linking by LTS is complete?
Additional details
Staff may add multiple holding 856 fields with $x keycontent. A thumbnail version of the image in the first 856 field in a record will be used for the search result page. Images in all 856 fields in a record will appear in the full record display. Do not add height or width parameters to the links in the 856 fields.
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