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  1. Select a report with a prefix for a functional area; a prompt page will open in a new tab in your browser
  2. Fill in the prompts as desired
    • Narrowing your criteria improves response time and ensures that you have a manageable set of results
    • If criteria are too broad, the report might time out. 
  3. Click OK 


Exporting Results

Results will display in the same browser tab as the prompt page. You can export the results to Excel (formatted or data). Other options include CSV, PDF, etc. 

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  1. Scroll to the bottom of the results screen and find the Refresh - Print - Export links
  2. Select Export, then select the export format
  3. The report results will download to your PC

Shared with me - Analytics available from the Alma menu

To open the list of available Analytics, click on Shared With Me 

  1. Search the list by report Name or Location of the analysis in the Alma Analytics catalog. If your unit has a directory under /_Departmental Reports, search for that location to view reports on the list for your unit (such as KSG, or HL ITS) or search locations used for general reports by subject area such as "Funds Expenditure" or "Physical Items".
  2. Sort the list ascending or descending by: Name, Location, Object Creator, Object Creation Date, or Object Modification Date.
  3. Filter by Type: Dashboard, Data Visualization Project or Report.
  4. Filter by Badges: Scheduled, Widget, Subscribed, Homepage Dashboard.
  5. Filter by Subject Area: Physical Items, Fulfillment, Funds Expenditure, E-Inventory, etc.

  6. Basic information about each object on the list: Analytic Folder shows where the object is located in the Alma Analytics catalog, Object created and Object modified by information. Note: report name often differs from analysis name in the catalog.

  7. View full report icon opens a new browser tab with either the prompt page, if there is one, or report results. 

  8. Badges display for Scheduled Report,  Pinned Object, Subscribed, Added as Widget.

  9. Select the row on the list to view the full display for the report. 

Default Display: List View

  1. Select the slider in the upper right to Enable split screen.
  2. Split screen displays list view in the left pane and detail view in the right pane. Each pane has a scroll bar and can be navigated independently. 
  3. Arrows for Next item and Previous item move full display view up and down the list of reports. 
  4. Summary, Schedule and Report Preview sections can be collapsed and expanded as can the menu bar. 
  5. Subscribe to the analytics object slide bar is accessible without opening full view from the list 


Alternative Display: Split Screen

Subscribe to a Report

A report must have the Scheduled Report badge in order to subscribe.

Open Shared With Me from the Analytics UI and use the search box to locate the Scheduled Report.

  1. Click on the Scheduled Report badge to open the full display for the report.

  2. Schedule shows how frequently the report runs and how the output is delivered to subscribers.

  3. Select the slider for Subscribe to the analytics object to start receiving the report in your email as an Excel attachment.

  4. Report Preview displays a sample of the report output Select View full report to run the report in a new browser tab.