Page Comparison

Introduction

1. This feature uses the Alma "collection" feature to expose sets of records in HOLLIS. 
2. In Alma, public "collections" are exposed in HOLLIS as "sets."
3. For this documentation, we will use the word "collection" because that is how the feature is labeled in Alma, but for any public references please avoid the use of the word "collection" to avoid confusion with other Harvard Library tools.  
4. An Alma collection can have sub-collections, and sub-collections can also have sub-collections, but the CAVEAT is that in HOLLIS, the search box that is presented will not search the contents from Alma "sub-collections." You can only search a HOLLIS set via its lowest level sub-set. 
5. HOLLIS sets can also be searched via the "collection lobby" a.k.a. the Staff record sets HOLLIS page, but this page is not intended for patron use. 
6. An Alma collection can be connected to a logical set, in which case the content is managed via Alma Sets. 

Creating a new Alma collection (any level)

• Please contact LTS for new collections and sub-collections, until new best practices are established. 
• Activate To connect the collection to an Alma logical set, activate the "logical collection" checkbox button to connect the collection to a logical set. With this option, you cannot add titles individually to the collection. All content is managed via the Alma Manage Sets tool. 
• For LITS:
  • Use generic icons as the thumbnails. 
    • Use "blue fade" for parent collections blueFade.png
    • Use "grey fade" for sub-collections greyFade.png
  • For sub-collections, make sure you are on the intended page before editing. 
  • Creating a new collection also creates a new bib record. 
  • This bib must be unsuppressed for the set to be exposed in HOLLIS
  • Use the MDE template to ensure that the 929 and 914 fields are correctly created. 
    • 929 $a Staff record set
    • 914 $a NO-WORLDCAT

...

• Resources > Manage Inventory > Manage Collections > (From row, choose Action... Edit)
  • Navigate to General tab
  • Edit Name then Save
• You must also edit the corresponding bib title. This is the title that will display if you encounter the collection during a standard HOLLIS search. 
• When you are Collection Edit mode, view the info pane at the right. The title is a hyperlink that will take you to the bib page, which presents an Edit button which will open the bib in the MDE. 

Changing the description of the collection

The description appears on the set page in HOLLIS.

1. In collection Edit move, go to the General tab
2. Update the Description
3. Contact LTS to push the new description to HOLLIS. 

LTS: in Primo Back Office, use the config option to update collection info. 

Adding a title to an Alma "Collection"

...