Page Comparison

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1. This feature uses the Alma "collection" feature to expose sets of records in HOLLIS. 
2. In Alma, public "collections" are exposed in HOLLIS as "sets."
3. For this documentation, we will use the word "collection" because that is how the feature is labeled in Alma, but for any public references please avoid the use of the word "collection" to avoid confusion with other Harvard Library tools.  
4. An Alma collection can have sub-collections, and sub-collections can also have sub-collections, but the CAVEAT is that in HOLLIS, the search box that is presented will not search the contents from Alma "sub-collections." You can only search a HOLLIS set via its lowest level sub-set. 
5. HOLLIS sets can also be searched via the "collection lobby" a.k.a. the Staff record sets HOLLIS page, but this page is not intended for patron use. 
6. An Alma collection can be connected to a logical set, in which case the content is managed via Alma Sets. 

Creating a new Alma collection (

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top-level)

• Please contact LTS for new collections and sub-collections, until new best practices are established. 
• To connect the collection to an Alma logical set, activate the "logical collection" checkbox. With this option, you cannot add titles individually to the collection. All content is managed via the Alma Manage Sets tool. 
• For LITS:
  • Use generic icons as the thumbnails. 
    • Use "blue fade" thumbnail for parent collections collections blueFade.png
    • Use "grey fade" for sub-collections greyFade.png
  • For sub-collections, make sure you are on the intended page before editing. 
  • Creating a new collection also creates a new bib record. 
  • This bib must be unsuppressed for the set to be exposed in HOLLIS
  • Use the MDE template to ensure that the 929 and 914 fields are correctly created. 
    • 929 $a Staff record set
    • 914 $a NO-WORLDCAT

Creating a new Alma sub-collection 

1. Please contact LTS for new collections and sub-collections, until new best practices are established. 
2. For LTS: 
   1. From collection Edit mode, switch to Sub-collections tab
   2. Choose Add Sub-collection
   3. This will also create a bib. See above. 
   4. Use "grey fade" thumbnail for sub-collections greyFade.png

Changing the name of the collection

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