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- Before initiating the request, make certain that the item is not already in Isham's collections, readily available at another Harvard Library branch or available online. To this last point, it may be necessary to explore the holding institution's catalog record very thoroughly.
- Make certain the vendor is represented in Alma (ask the Librarian for Collection Development to verify). Paperwork may need to be submitted to the Financial Office, so this is a very important step.
- Order the material from the vendor. Copy the Librarian for Collection Development on all correspondence. Be sure to tell the Librarian for Collection Development who the duplicates are for.
- Create a stub Connexion record for the material using our local constant data workform (Search Online Constant Data → Brief score → Edit → Derive new master record). Take care to use encoding level 3 as this will be a partial record. Include a 500 note:
"Partial (preliminary) level record." Import the record to Alma.
- Send detailed bibliographic information for the requested material, along with the MMS ID of the stub Alma record, to the Librarian for Collection Development.
- Once the material is received, it get a blank CD-R (not CD-RW) from the supply cabinet on the first floor, and an empty jewel case from the big cardboard box in the back corner of the record stacks. Using the program Roxio (Easy Media Center)
- The burned CD-R should be given directly to the Senior Music Cataloger. It will take the Senior Music Cataloger about two business days to return the item for end-processing.
- Send confirmation of receipt to the Librarian for Collection Development.
- Submit invoice for payment to the Librarian for Collection Development.
- End-process the item.
- Notify the patron that the material is available.
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