Onsite exhibitions
There are five display cases in the Loeb Music Library: two large, deep wall cases, and three shallow cases in the second-floor foyer. Almost anyone is welcome to curate an exhibit, but it is the Keeper's responsibility to ensure that there is at least two major exhibitions per year, one in the fall and one in the spring.
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Before your exhibition is removed from the cases, take photographs of the cases and check that you have kept PDF copies of the labels and other information, as well as Word versions of same. Maintain enough supporting and production documentation that we could reproduce the exhibition as it first appeared. Do not retain any physical artifacts.
Offsite exhibitions
Music Library materials occasionally travel to be exhibited outside the building. Each step outlined below can take more time than the workflow for onsite exhibitions, therefore it is best to begin planning for offsite exhibitions even further in advance.
Outgoing Loan Agreement
This document is completed by the Harvard Library registrar (usually the Keeper). It is copied, and one copy rests with each of the lending registrar and the receiving registrar.