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Before your exhibition is removed from the cases, take photographs of the cases and check that you have kept PDF copies of the labels and other information, as well as Word versions of same. Maintain enough supporting and production documentation that we could reproduce the exhibition as it first appeared. Do not retain any physical artifacts: the relevant section of the General Record Schedule, Exhibition Records (5440), is format neutral, meaning that retaining a digital file is sufficient.
Return collection materials to their normal storage locales as soon as possible, finish Aeon requests and adjust Alma records as necessary, and close the Aeon event for the exhibition.
Offsite exhibitions
Music Library materials occasionally travel to be exhibited outside the building. Each step outlined below can take more time than the workflow for onsite exhibitions, therefore it is best to begin planning for offsite exhibitions even further in advance.
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