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Overview

Digital Preservation Services (DPS) is hosting an email archiving training cohort for Harvard staff from fall 2024 - winter 2025. The cohort will be limited to 20 participants to facilitate focused discussions, live workshops, and to streamline resolution of technical issues. Registered participants are required to attend all activities to maintain engagement and ensure ____.

The training plan is comprised of:

• An online, asynchronous curriculum aimed at establishing a baseline knowledge for all participants, followed by two
• Two live, half-day ePADD workshops to provide hands-on tool practice. There will be an
• An optional final presentation on depositing email collections from ePADD to the DRS. Throughout the entire training timeline, registered participants will convene as a cohort that
• Three cohort meetings where participants can share questions, experience, workflows, and policies.

The objectives of the this training cohort are:

• Expand our knowledge base for email archiving challenges, opportunities, tools, and techniques 
• Train staff on how to use ePADD to appraise, process, preserve, and facilitate access to email collections 
• Demonstrate how to ingest an ePADD package into the DRS for preservation 
• Trial a targeted training curriculum for born-digital upskilling 
• Nurture a born-digital community of practice through the cohort

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• Participants acquire a deeper understanding of how to steward email in their collections, including how to use tools to acquire, appraise, process, preserve, and offer discovery and access for users 
• Learning materials are documented and recorded to enable future reference and asynchronous participation for all staff members 
  • Note: This only applies to the live trainings and presentations, and there will be privacy options for staff that prefer not to be recorded . Cohort- cohort-specific meetings will not be recorded. 
• Future born-digital training efforts will be equipped with a pilot cohort and training curriculum to build and iterate on for an emerging community of practice

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Registered participants must be available to attend/complete all above meetings and activities, with the exception of the indicated optional . This requirement is to ensure this opportunity is leveraged by staff that will engage in the community of practice throughout.

Requirements

Before registering for this cohort, please confirm you are able to fulfill the following participation and technical requirements.

Participation

• Completion of the online DPC curriculum (estimated ~18 hours over 3 months)
• Attendance at all cohort meetings and both ePADD workshop days (5 meetings total)

Technical

Note: You do not need to download ePADD prior to enrolling, just confirm that you will be able to comply with the installation needs

• Ability to download and use ePADD on a laptop to complete workshop activities, which requires:

  • Operation System: 64-bit, Windows 7 SP1 / 10, Mac OS X 10.13 / 10.14, Ubuntu 16.04 

  • Memory:  > 8 GB RAM 

  • Browser/s:  Chrome 68 or later, Firefox 59 or later

  • Java: Java Runtime Environment 64-bit, version 11 or later required for ePADD version 10 alpha.

• Admin privileges might be required - please consult your local IT group
• Review further information on installing ePADD here: https://www.epaddproject.org/using-epadd/user-guide

Questions and Answers

The Q&A below outlines anticipated questions as well as questions asked by library stakeholders. If you have a question about this training opportunity that is not addressed on this wiki, please contact Digital Preservation Services at .

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