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Use of email permeates all aspects of modern life and scholarship. Email increasingly forms significant parts of Library collections and records programs. Specialized attention is necessary to ensure the long-term stewardship of these materials. Digital Preservation Services (DPS) is hosting an email archiving training cohort for Harvard staff from Fall 2024 - Winter 2025. The cohort will be limited to 20 participants to facilitate focused discussions, live virtual workshops, and to streamline resolution of technical issues.
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- An online, asynchronous curriculum aimed at establishing a baseline knowledge of email stewardship for all participants
- Two live, virtual, half-day ePADD workshops to provide hands-on tool practice
- An optional final presentation on depositing email collections from ePADD to the DRS
- Three virtual cohort meetings where participants can share questions, experience, workflows, and policies
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The timeline below includes approximate dates and time durations so staff can assess their ability to participate. All live meetings and workshops will be virtual.
- October 9, 2024, 2-3:30pm ET: Cohort launch meeting (1.5 hours)
- October – December 2024: Complete the Digital Preservation Coalition's Knowledge-to-Know-How: Email Archiving online curriculum in the Harvard Training Portal (estimated ~18 hours)
- December 11, 2024, 2-3:30pm ET: Cohort meeting (1.5 hours)
- January 15, 2025, 2-3pm ET: (OPTIONAL) ePADD installation office hours (1 hour - we may schedule two sessions, depending on need)
- January 29, 2025, 12-4pm ET: ePADDworkshop: Part 1 (4 hours)
- February 12, 2025, 12-4pm ET: ePADDworkshop: Part 2 (4 hours)
- February 19, 2025, 2-3pm ET: (OPTIONAL) ePADD to DRS deposit presentation (1 hour)
- March 5, 2025, 2-3:30pm ET: Final cohort meeting (1.5 hours)
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- Completion of the online DPC curriculum (estimated ~18 hours over 3 months)
- Attendance at all cohort meetings and both ePADD workshop days (5 virtual meetings total over 5 months)
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