Page Comparison

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1. Contact Imaging Services (see the "Imaging Services Contact" section at the end of this page)
2. Determine the workflow with Imaging Services (see the workflows "Workflows We Offer" section above and their detailed descriptions at the beginning of this document)
3. Copyright clearance
4. Set up the file delivery method/procedure with Imaging Services (see "File Delivery Method" section below)
5. Provide DRS related information to Imaging Services (see the "DRS information" block in the "Check List ..." section below)
6. Arrange to ran a pilot batch with Imaging Services if necessary
7. Confirm a fee if applied
8. One Schedule file deliveries (one time or regular file deliveries)

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CheckList CheckList

Check List before File Delivery to Imaging Services

• Any copyright or license document to be associated with the digital content?
• DRS object type (see the section below)
• Delivery, and Discovery systems to be used, and who will insert or update the links after depositing
• Any cataloging work needed before depositing?
• Any metadata files needed to go with file deliveries?
• File type/format to be delivered
• File type/format to be deposited
• File and Object name
• DRS information:
  • DRS OwnerCode (for example, GSE.GUTMN)
  • DRSBillingCode (for example, RAD.SCHL.SKC_0001)

  • NRS authorization

    code

    path and mask (for example, FHCL and {n}, HBS.Baker.GEN and {n}-{yyyy})

  • DRS access code (P, R, or N)

• Any other information the repository would like to be associated with deposited objects.  For example,
  • initial Initial project note
  • producer Producer of the files
  • future Future processing note

DRS Object Type We Support

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1. Still Image Object
2. Page Turned Object (List Object if needed)
3. Document Object (PDF, Doc, Docx)
4. Opaque Object
5. Text Object

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FileDelivery FileDelivery

File Delivery Method and Communication

Delivery methods

• Shared directory on Imaging Services File Server
• Hard disk or flash drive
• Shared Google Drive (managed by Imaging Services)
• Next Cloud space managed by LTS (pilot)
• Repository or vendor managed file sharing platform
• Shared directory using MS or Google (for a small set of files)
• Harvard Secured File Transfer (https://filetransfer.harvard.edu)

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• Still image batches with average 1000 color TIFF images.
• Still image batches with average 500 color TIFF images.
• Still image batches with average 20 color TIFF images which matches to a building design.
• Still image batches with average 200 color JPEG2000 images which were produced from a box of slides.
• A PDS batch which contains 1000 color images of a 1000-page book.
• A PDS batch which contains 500 color images of 50 small pamphlet.
• A PDF document batch which contains about 10 GB of PDF files.
• A PDF document batch which contains about 12 PDF files.

Metadata

We provide certain may be able to provide the following metadata support.  Please tell us your need during the initial project discussion.

• Structural metadata for PDS objects.
• Descriptive metadata before or after depositing.

Fee

$0 - $50 per batch.  Please follow the links in workflows section above to see the details.

File Format and File Organization

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Question for using this service:

• Bill Comstock (comstock@fas.harvard.edu)
• Mingtao Zhao (mzhao@fas.harvard.edu)

Batch deposit: 

• Mingtao Zhao (mzhao@fas.harvard.edu)
• Hilary Kline (kline@fas.harvard.edu) 

Billing and Others: 

Imaging Service Office, 
G81 Widener Library, 
Imaging@fas.harvard.edu
617-495-3995

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Examples Examples

Examples

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Processing and depositing:

• each Each directory was treated as a depositing batch
• moving Moving batches from Picturae file server to Imaging Services file server
• running Running checksum to guarantee the file integrity
• generating Generating and uploading DRS batches

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• Majority of slides had been cataloged in JStorForum before scanning and files were named using SharedShelf ID.
• Some repositories asked Imaging Services to create records in JStorForum using AVES after depositing.

Fee: $10/batch

• a A large scale project
• supporting Supporting Library's slide-scanning
• Simple image-taking process
• No image processing involved
• Consistent batch size
• No cataloging and manual linking involved

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• Creating record in ALMA for each title
• Adding links to records after depositing

Fee: $50/batch

• large Large batch size
• cataloging Cataloging involved

Deliverable examples:

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