Page Comparison

What We Do with the Data

Note: we don't accept data directly from patrons.

Workflows We Offer

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workflows workflows

• Images scanned at local repositories in response to researcher requests
• Content produced from Harvard Library special projects
• Content produced from in-house projects or acquired from a vendor or donor by local repositories

The Procedure to Use this Service

1. Contact Imaging Services (see the "Imaging Services Contact" section at the end of this page)
2. Determine the workflow with Imaging Services (see the "Workflows We Offer" section above and their detailed descriptions)
3. Copyright clearance
4. Set up the file delivery method/procedure with Imaging Services (see "File Delivery Method" section below)
5. Provide DRS related information to Imaging Services (see the "DRS information" block in the "Check List ..." section below)
6. Arrange to ran a pilot batch with Imaging Services if necessary
7. Confirm a fee if applied
8. Schedule file deliveries (one time or regular)

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CheckList CheckList

Check List before File Delivery to Imaging Services

• Any copyright or license document to be associated with the digital content?
• DRS object type (see the section below)
• Delivery, and Discovery systems to be used, and who will insert or update the links after depositing
• Any cataloging work needed before depositing?
• Any metadata files needed to go with file deliveries?
• File type/format to be delivered
• File type/format to be deposited
• File and Object name
• DRS information:
  • DRS OwnerCode (for example, GSE.GUTMN)
  • DRSBillingCode (for example, RAD.SCHL.SKC_0001)

  • NRS authorization path and mask (for example, FHCL and {n}, HBS.Baker.GEN and {n}-{yyyy})

  • DRS access code (P, R, or N)

• Any other information the repository would like to be associated with deposited objects.  For example,
  • Initial project note
  • Producer of the files
  • Future processing note

DRS Object Type We Support

Currently, Imaging Services assembles these types of object for the DRS.

1. Still Image Object
2. Page Turned Object (List Object if needed)
3. Document Object (PDF, Doc, Docx)
4. Opaque Object
5. Text Object

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FileDelivery FileDelivery

File Delivery Method and Communication

Delivery methods

• Shared directory on Imaging Services File Server
• Hard disk or flash drive
• Shared Google Drive (managed by Imaging Services)
• Next Cloud space managed by LTS (pilot)
• Repository or vendor managed file sharing platform
• Shared directory using MS or Google (for a small set of files)
• Harvard Secured File Transfer (https://filetransfer.harvard.edu)

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• It is recommended that the repository sends an email to inform Imaging Services that a batch is ready to be processed.
• Repository should always keep a copy of data.

Batching

We expect files are delivered in batches.  We refer a batch as a deposit unit in a reasonable "size".   The "size" could be considered from the combination of several factors:

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• Still image batches with average 1000 color TIFF images.
• Still image batches with average 500 color TIFF images.
• Still image batches with average 20 color TIFF images which matches to a building design.
• Still image batches with average 200 color JPEG2000 images which were produced from a box of slides.
• A PDS batch which contains 1000 color images of a 1000-page book.
• A PDS batch which contains 500 color images of 50 small pamphlet.
• A PDF document batch which contains about 10 GB of PDF files.
• A PDF document batch which contains about 12 PDF files.

Metadata

We may be able to provide the following metadata support.  Please tell us your need during the initial project discussion.

• Structural metadata for PDS objects.
• Descriptive metadata before or after depositing.

Fees

$0 - $50 per batch based on the workflow.  Please follow the links in "Workflows We Offer" section above to see the details.

File Format and File Organization

Please refer to this page for file format and file organization recommendations.

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Contact Contact

Imaging Services Contact

Request to use this service:

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Question for using this service:

• Bill Comstock (comstock@fas.harvard.edu)
• Mingtao Zhao (mzhao@fas.harvard.edu)

Batch deposit: 

• Mingtao Zhao (mzhao@fas.harvard.edu)
• Hilary Kline (kline@fas.harvard.edu) 

Billing and Others: 

Imaging Service Office, 
G81 Widener Library, 
Imaging@fas.harvard.edu
617-495-3995

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Examples Examples

Examples

H. C. Fung Library: Alfred G. Meyer letters from the USSR, 1958

48 letters (133 typewritten pages) acquired by Fung Library.  (see details in HOLLIS)

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PDS object in Harvard Viewer
Alfred G. Meyer letters from the USSR, 1958. Davis Center for Russian and Eurasian Studies Collection, H.C. Fung Library, Harvard University.

Multi-Repository: Scanning Key Content

See the project wiki page (esp. the "Deposit" section)

Fee: $50/batch during Harvard Library Lab project phase.  $0/batch after it was established as Library-wide project.

Multi-Repository: Deposit color slide images produced by on-site vendor Picturae

Original files and delivery:

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• The Harvard Theatre Collection at Houghton Library: Bernie Gardella Boston Ballet slide collection
• Dumbarton Oaks Research Library: A still image object
• Schlesinger Library: A still image object

Middle Eastern Division, Widener Library: Women's Worlds in Qajar Iran

Original files:

• TIFF or JPEG files in various color profiles and compression
• Olivia XML files for AVES loading
• Spreadsheets for generating structural METS for PDS objects

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• The project web site: Women's Worlds in Qajar Iran
• A PDS object: Collection of Tales, late 19th/early 20th century.
• A Still Image object: Shukuh ʻUzma with her husband and children

Baker Library: Cases on Microfilms

Original files and delivery:

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• Images were from microfilm orders fulfilled by Imaging Services (via its scanning vendor)

Deliverable examples:

Harvard-Yenching Library: Xin-Jiang Newspapers

Original files and delivery:

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• Cataloging involved
• Files need to renamed and re-grouped
• Image processing involved
• Error checking with the image-provider involved (corrupted images and file grouping)

Deliverable examples:

Harvard Kennedy School Library: Depositing Working Papers

Original files and delivery:

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• A PDS object: Tourism and economic development : considerations for tribal policy and planning
• and its record in ALMA: http://id.lib.harvard.edu/alma/990023595690203941/catalog

Harvard Kennedy School Library: Depositing Student Journals

Original files and delivery:

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• Small project
• Cataloging involved

Judaic Division: Depositing images from Dentac

Original files and delivery:

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