...
This feature uses the Alma "collection" feature to expose sets of records in HOLLIS.
Unsuppressed "collections" in Alma are exposed in HOLLIS as "sets."
For this documentation, we will use the word "collection" because that is how the feature is labeled in Alma, but for any public references please avoid the use of the word "collection" to avoid confusion with other Harvard Library tools.
An Alma collection can have sub-collections, and sub-collections can also have sub-collections, but the CAVEAT is that in HOLLIS, the search box that is presented will not search the contents from Alma "sub-collections." You can only search a HOLLIS set via its lowest level sub-set. Every collection in Alma, whether a top-level or a sub-collection, is associated with a minimal bib record. This is primarily for management purposes. Best practice is described below.
There is a HOLLIS home page for Staff record sets, but this page is not intended for patron use. Please do not share this page with patrons. This page is available so that may easily retrieve the stable URL for a given set.
Set hierarchy details and complications
“Top-level” collections, also called parent collections, are listed via the Resources > Manage Collections menu.
Diagrams describing collection organization options, and their implications for search in the HOLLIS Sets interface, are available on a short slide deck: https://docs.google.com/presentation/d/1mCYZITAAs4s4S6_RoYX9Fbnj7EGcq87rG5c-PvMDOzA/edit?usp=sharing
When collections have sub-collections, it can become tricky to tell which collection you are editing in Alma. Tips:
The panel on the right always shows what collection you are editing. (For narrower screens this info may appear above the tabs.)
The hyperlink in the upper left shows the parent collection(s).
Pay attention to which tab you are on when editing: Sub-collections vs. Title List
🛟 Don’t hesitate to contact LTS for assistance. We are happy to help.
Here is an example screenshot from Alma. The parent collection is ‘Aninmal appreciation’ with sub-collection ‘Dogs.’ The sub-collection ‘Dogs' has a list of titles, and no sub-collections of its own. This is the editing screen for the ‘Dogs’ sub-collection. Use the panel at the right to verify which collection you are editing.
...
Creating a new Alma collection (top-level)
...