Page Comparison

• Project Name
• Project Goals
• Problem and Value Statements
  • Problem Statement
  • Solution Business Value
  • Alignment with Harvard Library Multi-Year Goals and Objectives
  • Alignment with HUIT Objectives
• Vision
  • (Insert Vision table, as below)
  • Approach
• In Scope/Out of Scope
  • In Scope
  • Out of Scope
• Deliverables and Work Products
  • Key Tasks and Outcomes
• Definition of Done
• Stakeholders
• Project Team
• Cost and Estimated Schedule
• Assumptions, Constraints, Dependencies, and Risks
  • Project Assumptions
  • Project Constraints
  • Project Dependencies
  • Project Risks
• Acceptance

DASH Development and Migration to Hosted DSpace 8

Project Goals:

Invest in sustainable infrastructure and improvements to DASH's workflow, metadata, metrics, and preservation. This will allow Harvard Library to broaden DASH’s service adoption levels and support Harvard's research lifecycle, data repositories, digital asset management, and digital scholarship systems.

• Enhance DASH interoperability 

• Advance repository collaboration 

• Establish a sustainable infrastructure  

...

Finalizing adding finding aids, designing for how to display heirarchical items from Finding Aids and CURIOSity. Add in CURIOSity items to index, add in document type to eyebrow on front end. Confirm LLM selection and system prompts through team testing. Finalize front end in preparation for release to QA in Sprint 7.

Table of Contents

Vision

Revolutionize how researchers, students, and the global community access and explore Harvard's extensive collections, making all kinds of information easily discoverable and accessible.

Project Goals

• Enhance user experience 
• Improve discovery and accessibility of special and archival collections and all types of digital collections including but not limited to image, text, audio, video, born digital, immersive (3d, XR, VR, MR), GIS, etc.
• Integrate distinct digital collections discovery platforms, including developing a new one
• Investigate and use AI-powered tools to enhance user experience and metadata

Problem and Value Statements

Problem Statement

The current version of DSpace 6.2 is highly customized to accommodate the D3 workflow, waiver requests, assistance authorizations, quick submit deposit form, and the DASH Stories feedback module. Local customizations slow or prevent adoption of newer releases due to the need to re-write local code customizations to new versions. These local customizations, along with in-house platform hosting, have created an environment that lacks flexibility and presents risk for long-term viability. 

Solution Business Value

Working with a new Hosting and Services partner (4Science), we will target desirable local customizations to the DSpace 8 release, and modify local practices (where necessary) in order to reduce or eliminate true local customizations. DSpace versions 7.2 and higher are being designed to WCAG 2.0 AA and AAA standards and these versions would also enable the Harvard Libraries to use the new Entities functionality to provide improved services for journal hosting and overlay journals. There are also ongoing opportunities to collaborate with peer institutions on mutual open source development projects, most immediately around quantitative and qualitative metrics modules, researcher profiles, and metadata harvesting. These solutions will allow OSRDS and LTS to position DASH as a service that will be able to meet current and future sustainability goals for advancing open access to knowledgeSince its founding, Harvard Library has been a guardian of the University’s memory and a gateway to the world's knowledge. We currently host an array of discovery systems that use different design approaches, organizational priorities, and technology standards. Scholars and the public expect to be able to find trustworthy information and discover resources easily regardless of the system that is managing and providing access to it.

Solution Business Value

By enabling rich cross-collection search, this project will offer end users intuitive, contextual discovery of special collections, archives and digital collections, through a mix of conversational interfaces, browsing that emphasizes the visual nature of materials when appropriate, and recommendations for similar or related resources, all informed by ongoing user research.

Alignment with Harvard Library Multi-Year Goals and Objectives

This projects aligns with FY 24 HL Goals:

• Diversify and expand access to knowledge

• Maximize the breadth of tangible and digital collections across Harvard and peer institutions, for the benefit of all partners

• Increase our focus on acquiring, accessing, and creating digital content that is accessible to all, as open as possible, and permits creative uses of collections as data 

• Invest in open access infrastructure and services that support equitable, sustainable models for scholarly communication and open knowledge

Alignment with HUIT Objectives

This project aligns with the following FY 23 HUIT Goal:

• Identify 20 candidate services that are “at risk” or “unsustainable” and produce action and/or remediation plans

Vision

Position DASH as an exemplary and collaborative next generation repository that supports Harvard Library initiatives in advancing open knowledge. DASH must evolve to become a more interoperable, collaborative, and accessible next-generation repository. With a more sustainable infrastructure and improvements to its workflow, metadata, metrics, and preservation, the Harvard Library can broaden DASH’s services in order to cooperate with Harvard research lifecycle, data repositories, digital asset management, and digital scholarship systems. 

Goals:

• Enhance DASH interoperability 
• Advance repository collaboration 
• Establish a sustainable infrastructure  
• Improve workflow, refine metadata, and diversify repository content 

In Scope/Out of Scope

In Scope

• Upgrading to DSpace 7.x or DSpace 8
• Working with 4Science to develop DASH Stories for inclusion into the standard code base
• Working with 4Science to develop modifications to Waivers/AA/IOAL for inclusion into the standard code base
• Reassigning Harvard's authority data into the new DSpace "Entity" items and integrating authorization with HKey/OIDC
• Working with 4Science to develop search enhancements for inclusion into the standard code base
• Refining importing of data, search statistics, and storage statistics metrics with 4Science
• Data migration, hosting and support

Out of Scope

• Custom solutions for Harvard workflows unless explicitly necessary to support HUIT security protocols
• Custom workflows for end-users of DASH unless explicitly necessary based on critical policy or security protocols

Deliverables and Work Products

Key Tasks and Outcomes

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Task

...

Outcome

...

Responsible Parties

...

Group 2 development (AA/IOAL/Waiver, search enhancements, landing page)

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Group 3 development (Import data, IR stats, Metrics)

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Testing & Acceptance

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Production Migration

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Definition of Done

Stakeholders

(Who is sponsoring the work? Who is funding the work? Who will accept the work? What organizations, departments, or people will benefit from this work? Link to related governance structure wiki page(s) where relevant.)

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Stakeholder

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Title

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Participation

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Project Team

(Roles include: Product Owner, Project Manager, Scrum Master, Business Analyst, Quality Assurance Analyst, Architect, Software Engineer, Systems Engineer, UI Designer, Metadata Analyst, Subject Matter Expert, Release Coordinator)

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Team Member

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Affiliation

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Project Role(s)

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Cost and Estimated Schedule

...

Scope

In Scope

• Cross collection search for special and archival collections, focusing on the end user experience and making clear the relationships between archival objects/items and larger collections
• Incorporate AI/ML technologies to offer natural language search, and generative AI features like summarization, while retaining baseline search and browse functions
• Access to digital content, and act as a replacement HOLLIS for Images and Harvard Digital Collections, extending their use cases to meet project goals: full text searching, born digital, GIS, A/V
• Reimagine metadata pipeline using new technologies from AI/ML

Out of Scope

• Discovery and access to licensed resources (articles, databases) and general collections

Deliverables and Work Products

Key Tasks and Outcomes 

Definition of Done

Discovery platform, including access to digital assets, is released on production environment and in use by Harvard constituents and the public. 

Stakeholders

The Library Stakeholders are acting as an extended project team, meeting weekly to help inform and prioritize the work.

Technical Project Team

Estimated Schedule

Project is managed by using the Scrum framework and these phases/milestones will be adjusted. Below is a a high level schedule. See more detailed view of project tasks here.

Assumptions, Constraints, Dependencies, and Risks

Project Assumptions

• • Stakeholders either have or have identified the appropriate subject matter experts to participate in the Working Group and who can accurately and completely define the business requirements for the projectadvise on prioritization of work and other project matters
  • Stakeholders will have made available the time required to participate in project activities and to complete tasks as requested
  • Project sponsor and other stakeholders are empowered to make the decision required for the project to be a success
  • Project sponsor will provide written approval to move forward with system development when requested as part of incremental/iterative system demonstrations

Project Constraints

• • Scope - as detailed in contract
  • Time - go live is projected for 9/1/2024
  • Cost - $128,939.23 inclusive of development, PM, T&M, hosting and support

Project Dependencies

• • Flexible (all types of digital collections depends on unknowns)
  • Time -  Fixed 3 year project 
  • Cost - Fixed 3 year budget

Project Dependencies

• ArcLight implementation project
• Media Presentation Service upgrade
• LibraryCloud reimagine or defining a new data pipeline
• DRS Futures project
• Rapidly changing LLM industry

Project Risks

Acceptance

Accepted by: Colin LukensLibrary Stakeholders August 8 2024

Prepared by: Grace DunbarCarolyn Caizzi

Effective Date: August 1, 20239 2024