For person loading finding aid (Paula and Johanna)
- Are there related material links to other finding aids already posted in HAD? _____________
- Are there archived web sites? Double check extent, added entries, and add links
- Send email to Research Services with name of creator and urn after loading
- Check eadid in HAD and on spreadsheet. Should this collection have a new number, or is it replacing an old file?
- Updated finding aids: Why was finding aid updated? Check new workadditions. Add type="filing" to titleproper
- Are there digital objects which need to be deleted before finding aid can be loaded?
- Save original on R drive
- Add permalink to list for Research Services libguide after posting.
In Plain Text view:
- Check EAD header: does the finding aid use the LOC schema (<ead> contains httphttps://www.loc.gov/ead/ead.xsd)
- Check titleproper: it should match the unittitle in the descriptive summary
- Is the eadid (sch/rca number) filled in?
- Is creator the HOLLIS 100 field? Check HOLLIS and LOC authority heading file
- Is sponsor tag needed? If not, delete
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- Unitid: Are all the call numbers included? Are colons used?
- Origination: Is the creator name in indirect order (last name first)?
- If records of an organization, change persname to corpname
- If the records are for a family, change persname to famname
- Unitdate: Is the date normalized correctly with normal and type attributes?
- Circa dates: use actual date without five-year cushion and add approximate to certainty attribute
- If bulk and inclusive dates, or broken date range, are they in separate unitdate tags?
- No punctuation allowed in tags
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- Only acceptable tags: <corpname>, <famname>, <genreform>, <geogname>, <persname>, <subject>. Do not use <name> or <title>.
- Subdivisions: There should be two dashes with no space around dashes.
- Take out periods at end of headings if present. No spaces in added entry tags.
- Author Collection creator not included in finding aid added entries (include in MARC)
- Websites: include Web archives
- Are the added entries in the correct tags?
- Geognames: anything beginning with a geographical name is a geogname
- Corpnames: Anything beginning with a corporate name is a corpname
- Persname: Author followed by name of work is a persname. Corpname for BWHBC, etc.
- Corpnames: Meeting names (Democratic National Convention) are corpnames
- Titles (i.e. Family Circle) must go in as subjects
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