updated 29 14 November 20222023
Communications
Collections staff and accessioning staff should be in contact regularly so as to begin planning for incoming collections as early as possible. Ideally, the Accessioning Archivist will be in touch directly with the donor to help prepare them for the process.
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The date for accessioning staff to visit HD to accession the collection must be agreed upon at least one month in advance, and preferably more. If detailed information has been gathered from the donor or dealer as noted above, it will be possible to arrange to bring specialized containers and supplies to HD if the mode of transportation allows. It is best to check with HD about supplies available there beforehand; they usually can provide Paige #14 boxes but no other sizes or shapes.
Conditions at HD are not always optimal for processing: depending on the space made available to work in, it can be cold; table space for processing can be limited; and you must bring your own food and drink as there are no sources nearby. HD staff are generous with their time and help, though, and have always done what they could to make the work possible. Spaces used in the past include a room meant for storing material (so can be cold), a loading dock (also cool), and an interior meeting room (comfortable for humans). HD undertakes special projects as well as daily circulation of material and does not usually have more than one space option to offer. They have a lunch room with microwave, refrigerator, drinking water, and sink, but you should bring your own food, utensils, and other beverage.