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The 625 Accessioning Unit purchases, receives, and copy catalogs circulating poetry. Houghton staff are not involved in this process.

Rare, non-circulating material is referred to as "Blue Star" or POETRY*.

POETRY*/Poetry Blue Star

Accessioning and classification procedures for POETRY* materials changed with the start of the 2022 fiscal and accessioning year. Prior to that, POETRY* (rare) items were not accessioned, and were classified using LC classification.

POETRY* items are now accessioned, with the accession number (using the form 2022P-123) functioning as the call number.

POETRY* items are accessioned and catalogued by the Technical Services Librarian to rare book standards, with full condition and provenance notes, as well as appropriate access points, etc.

There are no size designations, such as F or PF. The accession number is written on the verso of the title page (one inch down from top and from fore-edge whenever possible).

The default holdings record procedures for POETRY* items record the location as HD (852 |b HOU |c HDBLU); this displays in the public catalog as: Houghton Library Offsite Storage (Part of the Woodberry Poetry Room) (HD) 2022P-1.

Item records for POETRY* indicate the above sublibrary and collection (by being linked), and have the Item policy : Special Collections requestable (91); this displays in the public catalog as: 32044133489872 - Book - In-library use only - Available - Request to Scan or Visit.

The Aeon slip indicates the accession number, as well as disposition (HD) and fund information (following this form : 2021P-1     FUND: Aloian Book Fund. POETRY* items receive rare book end-processing, including retention and polysleeving of dust jackets. After end-processing, items are counted and dispatched to Harvard Depository.

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Poetry* holdings record

Reference Materials

The Woodberry Poetry Room contains a limited number of reference volumes. These are for use in the Poetry Room and do not circulate.

These items are coded LAM POEREF, are coded 02 (in-library use, and may be shared via ILL).

"Poetry Ref." is written above the accession number on the verso of the title page. The item circulation status is 02 for "In library use."

Non-Book Materials

Non-book materials follow the same cataloging and classification protocols as print materials, but have different notes, form/genre headings, collection headings, and item policies.

Bib Records

Fully catalog the material; add the appropriate collection note, as well as appropriate form/genre headings.

For print material, please add:

830 _0 |a Woodberry Poetry Room Blue Star collection of books and manuscripts. |5poe

For sound recordings, add:

710 2_ |a Woodberry Poetry Room (Harvard College Library). |t Collections, |e repository. |5 poe

830 _0 |a Woodberry Poetry Room digital collection of poetry readings.

Add the appropriate Harvard-mandatory form/genre term for non-print material, coding as follows:

655 0 |a Audiotapes.

655 0 |a CD-ROMs.

655 0 |a DVD-ROMs.

655 0 |a DVD-Video discs.

655 0 |a Videodiscs.

655 7 |a Videotapes. |2 local

More than one term from the above list may be required.

Holdings Records

In the holdings record modify the 852 subfields b and c to follow these formats

|b LAM |c POECASS [cassette tape]

|b LAM |c POECD [compact disc]

|b LAM |c POECDROM [CD-ROM]

|b LAM |c POEDAT [digital audio tape (mini)

|b LAM |c POEDISC [sound disc]

|b LAM |c POEDVD [DVD]

|b LAM |c POEVID [videotapes]

For these formats, the item record code is: 62 (In-library use, not eligible for ILL).

|b LAM |c POETAPEA [tape archive recordings; shelved at Houghton]

These items are coded 97 (Special Collections Non-Requestable), and the records are suppressed in the Holdings Record. 

|b LAM |c POEMEDIA ) [backup copies of recordings; shelved at Houghton]

These items are coded 97 (Special Collections Non-Requestable), and the records are suppressed in the Holdings Record. 

Write the call number with a fine-tip magic marker on hard surfaces such as fronts of discs and write in pencil on paper labels and on any accompanying paper material, such as program notes.