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It is possible to restore a single or group of deleted records using the Manage Deleted Repository (MDR) function.

You must have the Repository Manager role to restore records. To request this role, submit the Alma login request from with the text "Restore Deleted Records" in the Other box. 

LTS can also restore a record for you. Please submit a ticket: http://nrs.harvard.edu/urn-3:hul.ois:almasupport

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• When restoring records deleted by a user, only records deleted by the last action performed by that user are restored.
• Restoring a bibliographic record restores all records that were deleted together with it, for example holdings and item records, or portfolios or collections. (Note, though, that only records deleted during the same step will be restored. If you deleted multiple holdings individually, only the final holding will be restored with the bib record.)
• Restoring an item record restores its higher level records, for example holdings and bibliographic records, but not other records that were under its associated bibliographic record.

Search "Manage Deleted Repository"

Searching for deleted items in MDR is extremely finicky. In general, searching for physical items using the item PID seems to be fastest and produce the most reliable results.

MDR searching guidelines

• Deleted records can only be searched/restored in MDR at the level they were deleted. Example: Item A was deleted, resulting in its holdings and bib being deleted as well because it was the last item on the record. Even though a bib record and holdings record were also deleted, searching MDR by title or holding won’t return results in MDR. Only searching physical items using Item A’s PID will be reliably successful, because the deletion originated at the item level. (Restoring the item will also restore the holding and bib.)
• The MDR search by "MMS ID/PID" requires that the record ID level match the search type. For example, entering a MMS ID (title-level) to search for a physical item will not return results.
  1. Physical item search = Use Item PID (not the barcode)
  2. Title search = Use Title MMS ID
  3. Holding search = Use Holding PID
• MDR search “Deleted by <Alma User>” will only return records that were deleted individually by that user. It won’t include records deleted by batch/job, even if the job was run by that user. Batch jobs are associated with a generic system user instead.

Other available search types

• Range – all records of the selected type that were deleted within a specified date range. Searching a broad date range can take a very long time to complete.
• Deleted by user – all records of the selected type that were deleted by the specified Alma user. Note that this search takes a long time, and will not return any records deleted by a job or other batch process.
• Deleted by job ID – all records of the selected type that were deleted as part of the specified job ID – useful if you have the job information from a previous batch deletion and want to undo it. 

Restore a deleted item

Before beginning

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1. Go to Alma > Resources > Advanced Tools > Manage Deleted Repository.
2. Search using the following parameters:
   1. Find "All Titles" (title) or "Holding" (holding)
   2. Search criteria: MMS ID/PID – enter the title record MMS ID or holding record PID, respectively
3. Confirm the deleted item appears correction in the search result, and select the "Restore" button.
4. You will see a confirmation dialog confirming the record(s) being restored.

Other ways to search for deleted records for restoration

While using the MMS ID/PID is typically the fastest, most reliable way to find deleted records for restoration, other searches may be useful depending on context:

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Approved staff

• Amy Armitage (ITS)
• Amy Dittman (ITS)
• Michael Hopper (Middle East)