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Onsite exhibitions

There are five three display cases in the Loeb Music Library's Richard F. French Gallery: two large, deep wall cases, and three shallow cases in the second-floor foyerone shallow case. Almost anyone is welcome to curate an exhibit, but it is the Keeperexhibition. It is the Curator of the Isham Memorial Library's responsibility to ensure that there is at least two one major exhibitions exhibition per year, one in the fall and one in the spring. Ideally there would be three per year, with one curated in January by a Wintersession group; however, this is dependent on student enrollment.and to work with curators to realize the exhibitions they envision. 

Planning

A calendar of upcoming exhibitions is maintained in the Music Library's Exhibits folder on SharePoint. 

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See here for instructions on adding events to the Harvard Library calendar. 

Include the following text at the bottom of the page:

Please note: For the most up-to-date access policies and visitor guidance, please visit Harvard Library Visitor Access.

Persons with disabilities who would like to request accommodations or have questions about physical access, please contact Loeb Music Library Administrative Coordinator Patricia O’Brien, obrien2@fas.harvard.edu, 617-998-5314.

Prior to composing social media content, review the Music Library's instructions, and reach out to the Digital Programs and Reference Librarian to discuss guidelines. 

Press inquiries

If a journalist wishes to do a piece on the exhibition, follow this workflow.

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Before your exhibition is removed from the cases, take photographs of the cases and check that you have kept PDF copies of the labels and other information, as well as Word versions of same. Maintain enough supporting and production documentation that we could reproduce the exhibition as it first appeared. Do not retain any physical artifacts: the relevant section of the General Record Schedule, Exhibition Records (5440), is format neutral, meaning that retaining a digital file is sufficient. 

Return collection materials to their normal storage locales as soon as possible, finish Aeon requests and adjust Alma records as necessary, and close the Aeon event for the exhibition. 

Offsite exhibitions

Music Library materials occasionally travel to be exhibited outside the building. Each step outlined below can take more time than the workflow for onsite exhibitions, therefore it is best to begin planning for offsite exhibitions even further in advance.

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