Aeon request for photoduplication of Merritt Room materials held at HD
Requests for high-quality scans of materials held at HD are handled via the workflow for reading room requests: Houghton staff order and review materials, then transfer to Imaging Services.
Requests for duplication of Isham's surrogate materials
Materials reproduced on microforms may not be reproduced in their entirety without permission of the holding library. The holding librarycopyright holder's permission must also be secured before images are deposited into the Digital Repository Service and made publicly available in HOLLIS – note that the holding library is not always the copyright holder (see below for more information about copyright).
It is generally easiest to suggest that the patron contact the holding library directly through a chat or similar link on the institution's website. Using a general portal allows requests to be tracked and directed and is much more efficient than attempting to determine who the appropriate person to contact might be. Also, sometimes materials turn out to have been digitized since they were microfilmed. Before proceeding with a request to create a surrogate of a surrogate, check for high-quality digital images of the original item at the holding library. If you find such images and they are not already linked in the RISM record, email this information to RISM Zentralredaktion so that they may insert a link (Isham staff with Muscat privileges can comment on the record directly, tagging a Zentralredaktion staff member).
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More information on DRS deposit here: DRS Deposit for OTC Orders
Copyright
The first step in approving a digitization request should be verifying whether an item is in the public domain. If an item is not in the public domain, then a next step would be to consult the Digital Program Librarian about next steps.
Some microfilms in Isham's collections were obtained by means of the Section 108 (b) preservation allowance for deposit of up to three copies of unpublished works in another library for research use. However, that section also mandates that digital copies not be further distributed or used outside the premises of the library. We do not know what would happen if we were to make a digital copy of our analog preservation copy, but it would probably violate the spirit of the law even if it’s not explicitly laid out in the text.
In the case of musical notation, we also can’t use the Section 108 (d) and (e) exemptions to make a copy for individual research use.