We all know that the first day on the job can be exciting but can also be overwhelming. You will be introduced to new people, new policies and procedures, new responsibilities and a new culture. This portal was designed to help equip you with the tools and resources you need to help ease your transition. Please note: Many of the links, services and documents may only be accessible with a Harvard email.
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PeopleSoft Time Reporting and Absence Management
PeopleSoft is Harvard’s HR management tool, and you will use it for many aspects of your employment including timesheet entry and absence management. By the end of your first day, log into PeopleSoft to input your direct deposit information as well as updating your state/federal tax information, if appropriate.
Timesheet/Absence Deadlines:
- Timesheets for the week are submitted by 5:00 pm each Friday. Managers approve timesheets by 4:00 pm the following Monday.
- Absences are submitted and approved by 4:00 pm every Friday.
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Sign Up for/Edit Direct Deposit
Through the PeopleSoft portal, paid employees enter/update their direct deposit information. You cannot sign up prior to your first day. The University takes 5-8 business to process these requests so it is strongly encouraged to complete this on your first day. Details instructions can be found here. Please also note:
- You cannot withdraw from direct deposit through Self Service. Contact University Financial Services for assistance at (617) 495-8500, option 4.
- Please elect to no longer receive a paper copy of your pay advice. This saves paper, printing, and delivery costs. Harvard policy does not allow both a direct deposit and a physical check.
Benefits Enrollment
Through the PeopleSoft portal, benefits-eligible employees have 30 days to elect/opt out of benefits coverage. If you have any questions regarding benefits enrollment, please contact the benefits office at 617-496-4001.
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