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There are 11 Houghton Library approved access statements when material is restricted. See below for a listing: Collections Governing Access Statements.
* All collections in processing or end processing (or a portion there-of) must have this conditions governing access note in the collection-level notes, in the Alma holdings record, and at any lower levels (series, file) as appropriate.
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Accession information, ex. 2016M-20. Donated from Beatrice Menz in 2016 December. (Punctuation fine)
See here for more detailed information about the inclusion of provenance information, including dealer names: Provenance Description Guidelines.
LANGUAGE OF MATERIALS
Describe the languages represented in your collection, ex. Collection is in English,
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Processing information notes must be included for for description edited for inclusivity, diversity, or other related reasons. See here Processing Information Notes for Edited Description for the template and further details.
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Description of the materials within the collection, including: significant themes or topics covered, formats present, mention significant people or organizations that are represented in the collection.
If your collection will not have multi-level description, container information must be added at the collection level and locations linked.
Container instances should not be added to the collection level if they are attached to lower levels. If there will be no lower-level description, please follow the below instructions for the Instances Tab.
For directions for linking locations to top containers, see: Linking Locations to Top Containers
Instance Tab
Instances are the place for entering box and folder information AND linking to box information.
For each new BOX in your collection:
Click “Add Container Instance”
TYPE
Select “Mixed Materials” (Always use Mixed Materials)
TOP CONTAINER
In the arrow dropdown select “Create”
In new Top Container window
CONTAINER TYPE
Select “Box”
INDICATOR
Input the box number, 1, 2, 3 etc…
If linking to an already created Top Container
(This would likely never be the case with top containers attached at the collection level - check with Head, Manuscript Section before proceeding)
Click “Add Container Instance”
TYPE
Select “Mixed Materials” (Always use Mixed Materials)
TOP CONTAINER
Rather than “Create” you can start typing 1 in the field for Top Container and your Box 1 will appear in blue, you can click on that to link it.