Page Comparison

*note: (Include correct location Pusey (HT) rather than Houghton (HH) building on forms and emails)

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• Returning material to HD (unchanged)
• Returning material to HD (changed bar code or container size)
• HD Container Supply Order Form (red & gray bins)
• Media Retrieval Request Form (incoming)
• Media Pickup Request Form (outgoing)
• Transport between Harvard Libraries by Campus Mail (HUMS) (blue bins)
  • blue bins : use email: Harvard University Mail Services :  hums@harvard.edu to
    request blue (not green) bins to be delivered to Pusey Library, 1,  (Houghton Library Tech Services)
  • use white zip ties
• HD (other supplies) ( use: HD email:  hd_circulation@harvard.edu do not use their website link for raincatchers, zipties)HD email (raincatchers, zipties).
  
  • zip ties (pink for gray bins; white for all other bins, including blue)
  • rain catchers
  • return excess red or gray bins

Harvard Depository circulation in Pusey Technical Services includes collection material being delivered to staff in Technical Services, collection material going to HD for the first time or being returned following processing, as well as any supplies needed for cataloging/processing such as empty bins. 

Technical Services staff are responsible for placing all requests for delivery of material already at HD. These retrievals were previously handled by Public Services. Likewise, Technical Services staff are responsible for requesting pickup of material being returned to HD. Both procedures utilize use red transfer cases.

The TS Assistant or Manuscript End-Processor are responsible for requesting pickup of material going to HD for the first time. These shipments typically utilize use gray transfer cases, but oversized boxes, Paige boxes, and tubes may also be utilizedused..

Material coming from HD for use in the reading room follows a separate procedure, mostly unchanged from past practice.

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• Incoming empty HD (gray), interlibrary (blue), and retrieval (red) bins.

Stored to the left right of the TS entrance, in front of the baker’s racks., next to accessioning table, against wall

These bins should only be used for the specified shipments: gray for new HD accessions; red for HD returns of material which arrived in a red bin; blue for items being sent to other libraries.

1. You can e-mail HUMS directly at hd_trans@harvard.edu.  Tape a note on the stack of bins and leave them in front of the large tables at the entrance
2. You can include that you have a stack of empty bins in your next pickup request.
   
3. Use one of the large cards on the wire rack in the mail area that says "Please return empty bins" to place on top of the stack of bins. You can close the top bin to have a surface on which to place the large card. They will usually leave the card/sign behind on the large tables so we can re-use it. Please return it to the wire shelves if you find it there left on the table.

Letting them know in advance will help them to plan if they have a full truck, but Frank said that it's okay to use option #3.

• Incoming mail.

Placed on the right side of the table directly opposite the TS entrance.

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Placed directly to the right of the TS entrance, against the wall.

• Outgoing blue bins (shipments between Harvard libraries).

Placed directly to the right of the TS entrance, against the wall.

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Supplies being delivered by HD:

• Incoming red or gray transfer bins (empty).

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Stored under the HD incoming table .and on top of wire shelving unit

• Zip ties for transfer bins
    Stored on the baker’s rack to the to right of TS entrance
   
  
• Raincatchers
  
    Stored (and delivered) in repurposed "Box 425" carton to right of TS entrance
    Use the direct email for the circulation desk is:  hd_circulation@harvard.edu
         Ask for the Box 425 carton4 red bins full of (or 260) raincatchers, and include our delivery address: "HT", Pusey Level one
         (this is the address that appears in HD forms) The type of container they send us varies. To return the empty container to them, use same procedure as returning excess bins.
         Close container and put in front of front tables with a note on top that says: please return this empty container to HD.

  **NOTE: the link in HDs website uses the following addresses.

     hl_depository@harvard.edu
     hl_depository@harvard-as.libanswers.com

     Both of these feed into LibAnswers and take longer to get processed

Incoming HD delivery process:

• Cataloger/archivist orders material from HD using the
  Media Retrieval Request Form / https://tools.lib.harvard.edu/hdforms/retrieval

1. The following fields are entered:

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Staged in front of the HD incoming table, against the wall.

• Filled blue bins to other libraries.

Staged to the right of the HD incoming table, against the wall.

To request a pickup email as follows, and use this LABEL TEMPLATE to address bins.

From: Goldberg, Max
Sent: Tuesday, May 7, 2024 12:05 PM
To: HD Courier <671873RA@Exchange.university.harvard.edu>
Subject: Houghton Technical Services Courier Request

Hello couriers,

I have four blue bins at Houghton Technical Services, Pusey Library 1^st floor that are ready to
be couriered to the Edna Kuhn Music Library.

The bins are labeled as followed:
Please deliver to:
Elizabeth Batiuk
Music Library
Music Building, North Yard

The bins are right inside the door of the Houghton Technical Services space on
Pusey Library 1^st floor, ready for pickup. 

Thanks very much for your help!

Best,
Max

Outgoing HD shipments - Unchanged Returns:

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• Technical Services staff requests pickup by HD using the Media Pickup Request Form: https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx

1. The following fields are entered:

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1. Select the button marked "This pickup is for Refile Items only"

2. Under container information, indicate the kind of container being used (typically a red bin).
   

3. Technical Services staff processes material in Aeon, indicating material as Reshelved.

4. Technical Services staff places the material in the HD outgoing location (same area that new material to be picked up in gray bins is staged). An item which arrived in a red transfer bin should be placed in a red bin for shipment to HD.

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• Books or Manuscript end-processor requests pickup by HD using the Media Pickup Request Form

https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx

1. The following fields are entered:

• First name:           <Requester's First Name>

• Last name:           <Requester's Last Name>

• Phone:           <Requester's Phone Number>

• Email:            <Requester's Email Address>

• HD Account Prefix:      HT Harvard Theatre Collection; Harvard Yard

• Address:           Cambridge; Pusey Library

2. Select the button marked This pickup is for New Accessions only

3. Under container information, indicate the kind and number of containers being used (typically a gray bin; but also including records cartons, tubes, and other cases).

4. TS Assistant or the Manuscript End-Processor changes Aeon status to Request Finished.

5. TS Assistant or the Manuscript End-Processor places the material in the HD outgoing location.

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• Transferring materials to HD: https://projects.iq.harvard.edu/hdep/transferring-materials-hd

• HD FAQ: https://projects.iq.harvard.edu/hdep/faq-0

• All HD forms: https://projects.iq.harvard.edu/hdep/online-forms