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However the transfer takes place, be sure to follow local procedures for securing sensitive data.
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Eudora |
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Client | Client | Client |
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Eudora | Entire "Eudora" folder and its contents |
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POP mailboxes: IMAP mailboxes: |
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Mac Mail |
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Entire “Mail” folder and its contents |
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v.1: ~/Library/Mail/Mailboxes/inbox.mbox/mbox v.2+: archived email: ~/Downloads/archived-mail/inboxold.mbox/mbox |
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Outlook Mac |
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.olm export file(s) |
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To export:
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Outlook Windows |
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Entire Outlook data folder and its contents |
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In XP: c:\Documents and Settings\[your login name]\Local Settings\Application Data\Microsoft\Outlook In Vista/Windows 7: c:\Users\[your login name]\AppData\Local\Microsoft\Outlook |
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Thunderbird |
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Entire mail server folder containing the INBOX mailbox file, and its sub-folders |
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In Windows: c:\Documents and Settings\<user name>\Application Data\Thunderbird\Profiles\<Profilename>\<Mail | ImapMail>\<mail server name>\ In Mac OS X: (~ represents user's home folder): |
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Step B: Create a staging folder
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- An EAS dropbox. Each participating repository is assigned its own secure FTP dropbox.
- And, a secure FTP client to access the dropbox. See the DRS Documentation Center for compatible SFTP clients.
- A VPN (virtual private network) account in the secure DRS tunnel. Using VPN to access EAS services is required at all times, even from an on-campus wired computer.
- And, a Cisco AnyConnect VPN client to access the secure DRS tunnel. If you need the client, go to HUIT's VPN client download & installation page.
- To request an EAS dropbox and/or a secure DRS VPN account, contact Library Technology Services.
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- Converts email messages to the EML standard format (folders of .eml message files conforming to RFC-2822).
- Converts email attachments:
- Copies external attachments.
- Extracts embedded attachments.
- File names based on message subject are converted to random alpha-numeric strings (for increased security).
- Embedded files with no file name are renamed to unknown_EAS-generated_<random number> (previously these were named <random_number>_unknown).
- Embedded files with an invalid name are renamed to EAS-substituted_<random number>.
- Writes metadata supplied by the curator to an Oracle database.
- Associates rights metadata restrictions of “Rights basis: risk assessment” and “Secure Storage required: unconfirmed”.
- Stores the metadata plus extracted email message content (headers and bodies) in a Solr index on the secure storage file system.
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