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What We Do with the Data

Note: we don't accept data directly from patrons.

Workflows We Offer

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workflows workflows

• Content Produced by local repositories Images scanned at local repositories in response to researcher requests
• Content produced from Harvard Library special projects
• Content produced from in-house projects or acquired by local repositories from a vendor or donorContent Produced  by local repositories in response to researcher requestsContent Produced by ongoing Harvard Library special projects

The Procedure to Use this Service

1. Contact Submit an Imaging Services (see the contact section at the end of this document)project proposal by following the link in this page.
2. Determine the workflow with Imaging Services (see the workflows "Workflows We Offer" section above and their detailed descriptions at the beginning of this document)
3. Copyright clearance
4. Set up the file delivery method/procedure with Imaging Services (see "File Delivery Method" section below)
5. Provide DRS related information to Imaging Services (see the "DRS information" block in the "Check List ..." section below)
6. Arrange to ran a pilot batch with Imaging Services if necessary
7. Confirm a fee if applied
8. One Schedule file deliveries (one time or regular file deliveries)

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CheckList CheckList

Check List before File Delivery to Imaging Services

• Any copyright or license document to be associated with the digital content?
• DRS object type (see the section below)
• Delivery, and Discovery systems to be used, and who will insert or update the links after depositing
• Any cataloging work needed before depositing?
• Any metadata files needed to go with file deliveries?
• File type/format to be delivered
• File type/format to be deposited
• File and Object name
• DRS information:
  • DRS OwnercodeOwnerCode (for example, GSE.GUTMN)
  • DRSBillingCode (for example, RAD.SCHL.SKC_0001)

  • NRS authorization

    code

    path and mask (for example, FHCL and {n}, HBS.Baker.GEN and {n}-{yyyy})

  • DRS access code (P, R, or N)

• Any other information the repository would like to be associated with deposited objects.  For example,
  • initial Initial project note
  • producer Producer of the files
  • future Future processing note

DRS Object Type We Support

Currently, Imaging Services assembles these types of object for the DRS.

1. Still Image Object
2. Page Turned Object (List Object if needed)
3. Document Object (PDF, Doc, Docx)
4. Opaque Object
5. Text Object

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FileDelivery FileDelivery

File Delivery Method and Communication

Delivery methods

• Shared directory on Imaging Services File Server
• Hard disk or flash drive
• Shared Google Drive (managed by Imaging Services)
• Next Cloud space managed by LTS (pilot)
• Repository or vendor managed file sharing platform
• Shared directory using MS or Google (for a small set of files)
• Harvard Secured File Transfer (https://filetransfer.harvard.edu)

Delivery communication

• It is recommended that the repository sends an email to inform Imaging Services that a batch is ready to be processed.
• Repository should always keep a copy of data.

Batching

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Batching Batching

We expect files are delivered in batches.  We refer a batch as a deposit unit in a reasonable "size".   The "size" could be considered from the combination of several factors:

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• Still image batches with average 1000 color TIFF images.
• Still image batches with average 500 color TIFF images.
• Still image batches with average 20 color TIFF images which matches to a building design.
• Still image batches with average 200 color JPEG2000 images which were produced from a box of slides.
• A PDS batch which contains 1000 color images of a 1000-page book.
• A PDS batch which contains 500 color images of 50 small pamphlet.
• A PDF document batch which contains about 10 GB of PDF files.
• A PDF document batch which contains about 12 PDF files.

Metadata

We provide certain may be able to provide the following metadata support.  Please tell us your need during the initial project discussion.

• Structural metadata for PDS objects.
• Descriptive metadata before or after depositing.

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Fees

$0 - $50 per batch based on the workflow.  Please follow the links in workflows in "Workflows We Offer" section above to see the details.

File Format and File Organization

Please refer to this page for file format and file organization recommendations.

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Contact Contact

Imaging

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Services Contact

Request to use this service:

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Question for using this service:

• Bill Comstock (comstock@fas.harvard.edu)
• Mingtao Zhao (mzhao@fas.harvard.edu)

Batch deposit: 

• Mingtao Zhao (mzhao@fas.harvard.edu)
• Hilary Kline (kline@fas.harvard.edu) 

Billing and Others: 

Imaging Service Office, 
G81 Widener Library, 
Imaging@fas.harvard.edu
617-495-3995

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Examples Examples

Examples

H. C. Fung Library: Alfred G. Meyer letters from the USSR, 1958

48 letters (133 typewritten pages) acquired by Fung Library.  (see details in HOLLIS)

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• A PDS object containing all the letters with searchable OCR files (plain text and alto XML)
• Each letter will be a section in the PDS object

Repository Processing processing as advised by Imaging Services:

• An ALMA record was created
• PDF files were rename to [ALMA_ID]_yyyymmdd#.pdf (e.g., 8-7-58_2 (afternoon).pdf => 99155187868203941_195808072.pdf)
• A structural mapping spreadsheet was created by the repository

Imaging Services Processing processing and Depositingdepositing:

• The donor agreement was saved as a PDF object, and deposited.
• The bitonal TIFF files were exported from each PDF file to a folder named from the PDF filename.
• OCR files were generated from these TIFF files.
• A batch was prepared and deposited.

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• A NET holding was added in ALMA by the repository

Fee: $50/batch

• The project size was small
• image Image conversion/processing was needed
• filename Filename and directory structure changes were required
• OCR files were desired

Deliverable Examplesexamples:

PDS object in Harvard Viewer
Alfred G. Meyer letters from the USSR, 1958. Davis Center for Russian and Eurasian Studies Collection, H.C. Fung Library, Harvard University.

Multi-Repository:

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Scanning Key Content (SKC)

See the SKC project wiki page (esp. the "Deposit" section)

Fee: $50/batch during Harvard Library Lab project phase.  $0/batch after it was established as Library-wide project.

Multi-Repository: Deposit color slide images produced by on-site vendor Picturae

Original files and delivery:

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• Still Image objects with JPEG2000 files

Processing and Depositingdepositing:

• each Each directory was treated as a depositing batch
• moving Moving batches from Picturae file server to Imaging Services file server
• running Running checksum to guarantee the file integrity
• generating Generating and uploading DRS batches

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• Majority of slides had been cataloged in JStorForum before scanning and files were named using SharedShelf ID.
• Some repositories asked Imaging Services to create records in JStorForum using AVES after depositing.

Fee: $10/batch

• a A large scale project
• supporting Supporting Library's slide-scanning
• Simple image-taking process
• No image processing involved
• Consistent batch size
• No cataloging and manual linking involved

Deliverable Examplesexamples:

• The Harvard Theatre Collection at Houghton Library: Bernie Gardella Boston Ballet slide collection
• Dumbarton Oaks Research Library: A still image object
• Schlesinger Library: A still image object

Middle Eastern Division, Widener Library: Women's Worlds in Qajar Iran

Original files:

• TIFF or JPEG files in various color profiles and compression
• Olivia XML files for AVES loading
• Spreadsheets for generating structural METS for PDS objects

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• Still Image objects
• PDS objects

Processing and Depositingdepositing:

• Converting or assigning sRGB or sGray profile
• Generating lossless JPEG2000 files
• Re-constructing directories and re-naming files  
• Batching in BatchBuilder and depositing into DRS

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• Ongoing project, but in a un-predictable pace
• Batches tend to be big
• AVES loading involved

Deliverable Examplesexamples:

• The project web site: Women's Worlds in Qajar Iran
• A PDS object: Collection of Tales, late 19th/early 20th century.
• A Still Image object: Shukuh ʻUzma with her husband and children

Baker Library: Cases on Microfilms

Original files and delivery:

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What to deposit:

• PDS objects
• PDS document list objects

Processing and Depositingdepositing:

• Generating JPEG files for the repository to use for re-organizing files
• Assigning sGray profile to TIFF image files
• Converting TIFF to JPEG2000
• Reconstructing directories and Renaming files if necessary
• Creating structural METS files
• Batching in BatchBuilder and depositing into DRS

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• Images were from microfilm orders fulfilled by Imaging Services (via its scanning vendor)

Deliverable Examplesexamples:

• A PDS list object: Course outlines on microfilm, 1932-1943.
• A PDS object: Course outlines on microfilm, 1940-1941.

Harvard-Yenching Library: Xin-Jiang Newspapers

Original files and delivery:

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• PDS objects with JPEG2000 files

Processing and Depositingdepositing:

• Check JPEG files
• Rename directories and files
• Processing files: target, save as tiff, covert to lossless JPEG2000
• Generate structure from original directory structures

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• Cataloging involved
• Files need to renamed and re-grouped
• Image processing involved
• Error checking with the image-provider involved (corrupted images and file grouping)

Deliverable Examples:examples:

• A PDS document list object: Ili geziti
• A PDS object: Ili geziti. [Xinjiang?]: [publisher not identified], 1965.
• Record in HOLLIS: Ili geziti, [Xinjiang?], [publisher not identified], Harvard-Yenching Library.

Harvard Kennedy School Library: Depositing Working Papers

Original files and delivery:

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• PDS objects with JPEG2000 files and OCR text files

Processing and Depositingdepositing:

• Renaming directories and files using the spreadsheet prepared by Imaging Services's cataloging group
• Batching a group of items as a batch in BatchBuilder and deposit

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• Creating record in ALMA for each title
• Adding links to records after depositing

Fee: $50/batch

• large Large batch size
• cataloging Cataloging involved

Deliverable Examplesexamples:

• A PDS object: Tourism and economic development : considerations for tribal policy and planning
• and its record in ALMAHOLLIS:   http://id.lib.harvard.edu/alma/990023595690203941/catalog

Harvard Kennedy School Library: Depositing Student Journals

Original files and delivery:

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• Document objects (PDF)

Processing and Depositingdepositing:

• Convert PDF files to PDF/a using Acrobat DC if possible
• Rename directories and files
• Batching each title as a batch in BatchBuilder and deposit

Cataloging and Linkinglinking:

• Create record for each title in ALMA by Imaging Services
• Add link in ALMA after deposit by Imaging Services

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• Small project
• Cataloging involved

Judaic Division: Depositing images from Dentac

Original files and delivery:

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• Still image objects

Processing and Depositingdepositing:

• No image processing involved
• No BatchBuilder batching needed

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