Page Comparison

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General note for materials coming out of manuscript collections

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more extensive conservation by a conservator. 

Physical Processing

Books measured for CMI boxes. Once housed, the books routed to Cataloging.

Note: After cataloging updates are made, book is routed back to End Processing to have a spine title label generated for the CMI box.

Holdings Record

Update:    852 8/ $b SCH $c

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HD 

                561 1/  $$a Received with the Beecher-Stowe family papers.

                If present, add an additional:  561 1/  $$a Inscription on title page {or flyleaf, etc.}:  Lyman Beecher Stowe, 1 Beekman Place, New York   Note other annotations, inscriptions, autographs.  

                562    Note any condition problems.

                563    Add binding description if not already present.

                583 1   Conservation action note for CMI housing + any additional conservation

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work    (Make a public note!)

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Bibliographic record

Prior to AACRII update to RDA

ADD:    700 1/ $$a Stowe, Lyman Beecher, $$d 1880-1963, $$e former owner. $$5

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sch

Scanned Key Content

Follow curator’s recommendations on spreadsheet on Sharepoint:

Beecher-Stowe Review Nov2020 MA notes

Marylene notes the inscription, etc. to scan. Also scan the title page.

For Instructions for Scanned Key Content procedures see Harvard Library LTS Wik:

Scanned Key Content

*4/22/2021- FOR NOW, Add files to the folder on SharePoint:  Schlesinger Library- Published Materials–Scanned Key Content--SKCRestart2021–

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Library note: Received with the papers of Bill Baird

Holding Record:

If the Bill Baird Mentioned books slip is included in the book or if the book mentions Bill Baird's work or his court cases use this 561 instead:

561 example text: Received with the papers of Bill Baird; from Bill Baird's collection of books documenting his work: Eisenstadt v. Baird (1972); Bellotti v. Baird (1979).

Court cases:

Eisenstadt v. Baird (1972)

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Make note of highlighted or annotated court cases.

Bibliographic Record:

Scanning Key Content

Only when something is notable, i.e. interesting cover, annotations etc.

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Library Note: From the Julio Mario Santo Domingo Collection

Holding Record:

ONLY IF A BOOKPLATE IS PRESENT FOR THE FITZ HUGH LUDLOW MEMORIAL LIBRARY:

852: As usual

Marking: As usual

Statistics: H10 #c sdc

Bibliographic Record:

ONLY IF THERE IS A LIBRARY BOOKPLATE FROM THE FITZ HUGH LUDLOW MEMORIAL LIBRARY:

Macros

Templates

Notes

Scanning Key Content

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Library Note: From the Collection of Julia Child

Holding Record:

Macro will prompt for addition of 562, 563

Statistics: H10 #c jcf ; included in macro

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To add the note, you must click on the Notes tab on the menu. Once on the page, add "Received with the papers of Angela Y. Davis." in the relevant field. Click save and then return to the summary tab to finish the order record.

Image RemovedImage Added

Holding Record:

Examples for 562 text: Copy shows fire damage; extensive annotations throughout; etc.

Make note of highlighted or annotated court cases.

Bibliographic Record:

Scanning Key Content

Only when something is notable, i.e. interesting cover, annotations etc.

Sisters of Life gift (Dr. Joseph R. Stanton Human Life Issues Library and Resource Center)

Background

Collection acquired August 2021.

Physical Processing

House as appropriate.

What to Keep & Duplicate Copies

• General Sisters of Life books:  If Schlesinger or Harvard Library already has a copy of a book (print or electronic), do NOT add a 2nd copy. Mark as DUP (with a slip- Sisters of Life DUP) and when a Paige box is full of duplicates, give to Curator for review for donation, sale, etc.

• VOLCOM books:  Add all VOLCOM books to Schlesinger, even if Schlesinger (or Harvard) already owns a copy(s).   However, if the VOLCOM collection contains 2 copies, keep only 1 VOLCOM copy and set aside any dups. for Curator review. If there is more than one VOLCOM copy, add to collection the one with any inscriptions for context and provenance.

• Sisters of Life periodicals, including VOLCOM: If Schlesinger or Harvard Library already has a copy of an issue (print or electronic), do NOT add a 2nd copy; leave in a Paige box marked "Dupes" and give to Curator for review for donation, sale, etc. If the periodical is not on human life issues, leave in a Paige box marked "Not retaining" or consult with curator. If another Harvard library already owns several issues and we would only be adding a few, give to curator for donation to the Harvard library that could fill gaps.

Holdings record

541  0/  $$c Gift; $$a Sisters of Life, $$d 2021. 

561  1/  $$a Gift of the Sisters of Life.

562 //    $$a Spine label on book has local classification scheme from Dr. Joseph R. Stanton Human Life Issues Library and Resource Center; ink stamps for the Center and Value of Life Committee in various places.

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Add to bibliographic record for all books and periodicals:

710 2/   $$a Dr. Joseph R. Stanton Human Life Issues Library and Resource Center, $$e former owner. $$5 sch sch 

VOLCOM collection only: in addition to,

710 2/ $$a Dr. Joseph R. Stanton Human Life Issues Library and Resource Center, $$e former owner. $$5 sch sch 

ADD: 

710 2/ $$a Value of Life Committee, $$e former owner. $$5 sch

. $$5 sch

Center for Sex and Culture

Second copies

Mark search slip as DUPE and give to Marylene.

Physical Processing

Bookplate: Acquired from the Center for Sex and Culture

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Second copies

Mark search slip as DUPE and give to Marylene.

Physical Processing

Bookplate

Housing: As usual

Barcode: As usual

Order Record/Purchase Order Line Details:

Location: Lending Policy and Permanent Location should be "In Library Use Only" as usual.

Material Supplier: XGIFT

Material Type: Books or Issue

Reporting Code: Rare Books^Special Collections (7021) or Serials^Special Collections (7023)

Acquisitions method: Technical

Note: Acquired from the Center for Sex and Culture

Housing: As usual

Barcode: As usual

Order Record/Purchase Order Line Details:

Location: Lending Policy and Permanent Location should be "In Library Use Only" as usual.

Material Supplier: XGIFT

Material Type: Books or Issue

Reporting Code: Rare Books^Special Collections (7021) or Serials^Special Collections (7023)

Acquisitions method: Technical

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Holding Record:

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Bibliographic Record:

7102_$$a Center for Sex and Culture (San Francisco, Calif.), $$e former owner. $$5 sch

Printed Materials separated from Manuscript Collections from Center for Sex and Culture

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7102_$$a Center for Sex and Culture (San Francisco, Calif.), $$e former owner. $$5 sch

Printed Materials separated from Manuscript Collections from Center for Sex and Culture

Add the 541 and 561 to the holding as above with the addition of a 541 and 561 for the manuscript collection.

5410_ $c Purchase; $a Received with the papers of Sybil Holiday. $5 sch

5611_ $a Received with the papers of Sybil Holiday.

Do NOT add a 710 former owner for CSC on these materials, per JG. While the whole collection was part of CSC, these materials were only there as part of the Archival collections and were not part of their library in the same way as the other books. The important thing to note here is their connection to the papers. updated 4/25/2024 by EL.

Scanning Key Content

As appropriate.

Barbara Ketcham Wheaton gifts

Background/Content/Summary

Books given by Barbara Ketcham Wheaton in 2015. She was the honorary curator of the culinary collection.

Physical Processing

NO paper bookplates, the statement in the 561 displays on HOLLIS.  (Note: For books received prior to 2019, paper gift bookplates were used.)

Housing: As appropriate; CMI as appropriate.

Barcode: Yes

Bibliographic record:

655  RBMS headings as appropriate https://id.loc.gov/vocabulary/rbmscv.html

• Bindings
• Works (if not covered by LCGFT)
• Paper
• Publishing
• Provenance
• Type evidence

700 1_ $$a Wheaton, Barbara Ketcham, $$e former owner. $$5 sch

Holdings Record:

Fixed field:  Method of acquisition (gift) g   Gen. Retention policy (permanent)   8

541  0_  $$c Gift; $$a Barbara Ketcham Wheaton; $$d 2015. 

561  1_  $$a From the Collection of Barbara Ketcham Wheaton.

562       Copy specific information. Inscriptions. Annotations.

563       Binding description.    

583 1_  $$a Housed etc. 

583 1_ $$a Conserved etc.

852  1_  $$b SCH $$c VAULT $$h Dewey# $$i cutter#

Scanned Key Content:

No need to SKC for all Wheaton titles, but do so for titles that would enhance interest by adding a title page, book covers, end papers, inscriptions, or illustrations to display on HOLLIS as Scanned Key Content. Follow Scanned Key Content instructions for saving images.

Sarah Wyman Whitman books

Background/Content/Summary

Books given by Stuart Walker, August 2024. Stuart Walker was the chief book conservator at the Boston Public Library and a Sarah Wyman Whitman scholar and book collector.

Add about SWW relationship to Radcliffe. book designer

Physical Processing

NO paper bookplates.

Housing: CMI box, or a custom phase box by the conservator/technician as appropriate.

Barcode: Yes (on housing)

Bibliographic record:

655  7 $$a Publisher's cloth bindings. $$2 rbmscv

700 1_ $$a Walker, Stuart, $$e former owner. $$5 sch

700 1_$$a Whitman, Sarah, $$e binding designer? cover designer?

710 2_ $$a      $$e publisher.

                      $$e printer.

Holdings Record:

Fixed field:  Method of acquisition (gift) g   Gen. Retention policy (permanent)   8

541  0_  $$c Gift; $$a Stuart Walker, $$d 2024. 

561  1_  $$a From the Collection of Stuart Walker.

562       $$a Copy specific information. Inscriptions. Annotations.

563       $$a Binding description.  

• Original decorated green cloth; gray-green lining-papers (HOU)  ??
  
• Original illustrated light green cloth stamped in dark green; unsigned binding designed by Sarah Wyman Whitman.  (SCH-Sherrie)  ??

583 1_   $$a Housed etc. 

583 1_   $$a Conserved etc.

852  1_  $$b SCH $$c VAULT $$h Dewey# $$i cutter#

Scanned Key Content

SKC for all titles: binding  (front, spine, back) ?? + Title page

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Add the 541 and 561 to the holding as above with the addition of a 541 and 561 for the manuscript collection.

5410_ $c Purchase; $a Received with the papers of Sybil Holiday. $5 sch

5611_ $a Received with the papers of Sybil Holiday.

Do NOT add a 710 former owner for CSC on these materials, per JG. While the whole collection was part of CSC, these materials were only there as part of the Archival collections and were not part of their library in the same way as the other books. The important thing to note here is their connection to the papers. updated 4/25/2024 by EL.

Scanning Key Content

As appropriate.

Barbara Ketcham Wheaton gifts

Background/Content/Summary

Books given by Barbara Ketcham Wheaton in 2015. She was the honorary curator of the culinary collection.

Physical Processing

NO paper bookplates, the statement in the 561 displays on HOLLIS.  (Note: For books received prior to 2019, paper gift bookplates were used.)

Housing: As appropriate; CMI as appropriate.

Barcode: Yes

Bibliographic record:

655  RBMS headings as appropriate https://id.loc.gov/vocabulary/rbmscv.html

• Bindings

• Works (if not covered by LCGFT)

• Paper

• Publishing

• Provenance

• Type evidence

700 1_ $$a Wheaton, Barbara Ketcham, $$e former owner. $$5 sch

Holdings Record:

Fixed field:  Method of acquisition (gift) g   Gen. Retention policy (permanent)   8

541  0_  $$c Gift; $$a Barbara Ketcham Wheaton; $$d 2015. 

561  1_  $$a From the Collection of Barbara Ketcham Wheaton.

562       Copy specific information. Inscriptions. Annotations.

563       Binding description.    

583 1_  $$a Housed etc. 

583 1_ $$a Conserved etc.

852  1_  $$b SCH $$c VAULT $$h Dewey# $$i cutter#

Scanned Key Content:

No need to SKC for all Wheaton titles, but do so for titles that would enhance interest by adding a title page, book covers, end papers, inscriptions, or illustrations to display on HOLLIS as Scanned Key Content. Follow Scanned Key Content instructions for saving images.

Sarah Wyman Whitman books

Background/Content/Summary

Books given by Stuart Walker, August 2024. Stuart Walker was the chief book conservator at the Boston Public Library and a Sarah Wyman Whitman scholar and book collector.

Physical Processing

NO paper bookplates.

Housing: CMI box, or a custom phase box by the conservator/technician as appropriate.

Barcode: Yes (on housing)

Bibliographic record:

500 $$a Cover design by Sarah Wyman Whitman.

510 4_ $$a Allen & Gullans. Decorated Cloth in America, $$c page 106 (This is just an example)

655  _7 $$a Publisher's cloth bindings. $$2 rbmscv (if appropriate)

655 _7 $$a Vellum bindings. $$2 rbmscv (if appropriate)

655 _7 $$a Signed bindings. $$2 rbmscv (if appropriate)

700 1_ $$a Walker, Stuart, $$e former owner. $$5 sch

700 1_$$a Whitman, Sarah, $$e binding designer.
710 2_ $$a Houghton, Mifflin and Company, $$e publisher. (examples)

             $$a Riverside Press (Cambridge, Mass.), $$e printer.

As appropriate: RBMS headings:

Bindings

Works (if not covered by LCGFT)

Paper

Publishing

Provenance

Type evidence

Holdings Record:

Fixed field:  Method of acquisition (gift) g   Gen. Retention policy (permanent)   8

541  0_  $$c Gift; $$a Stuart Walker, $$d 2024. 

561  1_  $$a From the Collection of Stuart Walker.

562       $$a Copy specific information. Inscriptions. Annotations.

563       $$a Binding description.  

• Original decorated green cloth; gray-green lining-papers (HOU)  ??
  

• Original illustrated light green cloth stamped in dark green; unsigned binding designed by Sarah Wyman Whitman.  (SCH-Sherrie)  ??

583 0_   $$a Housed etc. 

583 1_   $$a Conserved etc.

852  8_  $$b SCH $$c HD

Scanned Key Content

Imaging Services to do cover imaging for all books (front/spine/back OR just front & spine)- Summer or Fall 2025.

QUESTION: Can imaging services name the files for SKC? [MMSID + holdings #s. Need to work this out.]

Cambridge Women's Center

Holdings record

541  0/  $$c Gift; $$a Cambridge Women's Center, $$d 2019. 

561  1/  $$a Gift of the Cambridge Women's Center.

Bib record

710 N/A per JG