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When a large quantity of oversized materials exists and the materials could fill an oversized box, do not file them in oversized drawers, but place them in appropriately-sized folders within an oversized box. Number boxes in the same sequence as file boxes and cartons, but the number will be followed by an abbreviation (FB, F+B, OB, etc.) that indicates the size of the box. See below for specific examples.
Even when there’s only one item in the box, it gets a number designation. For example, a quilt housed in a roll box would be #RB.1, i.e. 104RB.1.
(Note: Roll boxes and card file boxes are also given box numbers within the regular box-numbering sequence of the collection. The designation "CB" is used regardless of the size of the card file box.)
File Unit Abbreviations
Carton#.folder# Carton 1.1
File box#.folder# File box 1.1
FD.folder# Folio folder folder FD.1
F+D.# Folio+ folder folder F+D.1
OD.# Oversize folder folder OD.1
SD.# Supersize folder folder SD.1
PD.# Photograph "drawer" (now in file boxes) PD.1 (for slides: PD.1sl)
PD.#f. Folio photograph drawer drawer PD.1f (or PD.1fv for volume)
PD.#f+. Folio+ photograph drawer drawer PD.1f+ (or PD.1f+v for volume)
PD.#o. Oversize photograph drawer drawer PD.1o (or PD.1ov for volume)
PD.#+. Supersize photograph drawer drawer PD.1+
#FB.# Folio box 1FB.1 (or 1FB.1v for volume)
#F+B.# # Folio+ box box 1F+B.1 (or 1F+B.1v for volume)
#OB.# Oversize box box 1OB.1 (or 10B.1v for volume)
#CB. Card file box (any size) 1CB [description only; there are no internal units]#Roll .1
#RB Roll box (any size) 104 Roll104RB.1
Mem.# Memorabilia** Mem.1
CD-#.# Compact disc* CD-13.1
MP-#.# Motion picture* MP-45.1
T-#.# Audiotape* T-249.1
Vt-#.# Videotape* Vt-269.1
Phon-#.# Phonograph record* Phon-65.1
DVDs DVD* DVD- #
E.# Electronic files (web sites, digital photos) E.1
*Audio/visual numbers are assigned by Joanne.
**See Memorabilia for more discussion of Memorabilia numbering, including instructions for numbering . items stored with the collection (i.e, #12.1m, FD.1m, 58F+Bm.3, 52SBm.8).
Fictional Examples as Displayed in Oasis :
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See also #F+D.1 for Anna and Ensign Brown marriage certificate removed from #31.13.
Subseries F. Talks and radio broadcasts, 1939-1980 (#29.9-29.14)
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- PD.1. Sally Smith with family, 1908-1910 (11 photographs)
- PD.2. Sally Smith with dog, 1911 (1 photograph)
- PD.9fv. Photograph album: wedding of Leslie Knope and Ben Wyatt, 2013
- Subseries B. Oversized (#FD.1, F+D.1, 83F+B.1, OD.1, 84OB.1-84OB.2v, SD.1)
- FD.1. Artwork, 1936
- F+D.1. Anna and Ensign Brown marriage certificate removed from #31.13; titles, deeds, etc. [and additional materials]
- 83F+B.1. Radcliffe College scrapbook, 1909-1913
- OD.1. [Certificate confirming graduation from 8th grade (1905) and diplomas from Billings High School (1908), Mount Ida School (1909), and Radcliffe College (1913); letter from Edith Summerskill, ca.1913]
- 84OB.1. Radcliffe College scrapbook, 1911
- 84OB.2v. Radcliffe College scrapbook, 1912
- SD.1. Poster for march, 1913
- Subseries C. Memorabilia (Mem.1 - Mem.2)
- FILED WITH MEMORABILIA.
- Mem.1. Gavel, 1918
- Mem.2. Boston Gas rainbow tank: commemorative lucite paperweight containing paint chips from original painting on the rainbow tank, 1992
- Subseries D. Audiotapes (T-328.1 - T-328.4)
- T-328.1. Jane Brown conversation with Alice Paul, 1970s.
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- Subseries F. Compact discs (CD-19.1 – CD-19.20)
- CD-19.1. Chicago Women’s Liberation Band, 1982
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