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The 625 Accessioning Unit purchases, receives, and copy catalogs circulating poetry. Houghton staff are not involved in this process.
Rare, non-circulating material is referred to as Blue Star" or "Poetry*.
Poetry Blue Star
Poetry Blue Star (rare) items are not accessioned. POETRY* items are catalogued by the Technical Services Librarian to rare book standards, with full 562 notes, provenance added entries, etc.
As with all Woodberry Poetry Room materials, POETRY* volumes are classified in LC. There are no size designations, such as F or PF. The LC call number is written on the verso of the title page (one inch down from top and from fore-edge whenever possible).
POETRY*
PS
3573
.I4565
T4
2008
Holdings records for POETRY* items follow the default location of HD (852 |b HOU |c HDBLU); this displays in the public catalog as:
Houghton Library Offsite Storage (Part of the Woodberry Poetry Room) (HD) PS3602.E7635 S66 2018
Item records for POETRY* indicate the above sublibrary and collection (by being linked), and have the Item policy : Special Collections requestable (91); this displays in the public catalog as available for in-library use.
The Aeon slip indicates the LC call number, as well as disposition (HD) and fund information (in this case : Aloian Book Fund. POETRY* items receive rare book end-processing, including retention and polysleeving of dust jackets. After end-processing, items are counted and dispatched to Harvard Depository.
Poetry* holdings record
Reference Materials
The Woodberry Poetry Room contains a limited number of reference volumes. These are for use in the Poetry Room and do not circulate.
"Poetry Ref." is written above the call number on the verso of the title page. The item circulation status is 02 for "In library use."
Non-Book Material
Bib Records
Fully catalog the material. A collection note is added to each record.
For print material, please add:
830 _0 |a Woodberry Poetry Room Blue Star collection of books and manuscripts. |5poe
For sound recordings, add:
710 2_ |a Woodberry Poetry Room (Harvard College Library). |t Collections, |e repository. |5 poe
830 _0 |a Woodberry Poetry Room digital collection of poetry readings.
Add the appropriate Harvard-mandatory form/genre term for non-print material, coding as follows:
655 0 |a Audiotapes.
655 0 |a CD-ROMs.
655 0 |a DVD-ROMs.
655 0 |a DVD-Video discs.
655 0 |a Videodiscs.
655 7 |a Videotapes. |2 local
More than one term from the above list may be required.
Holdings Records
In the holdings record modify the 852 subfield c to follow these formats
|b POE |c CASS [cassette tape]
|b POE |c CD [compact disc]
|b POE |c CDROM [CD-ROM]
|b POE |c DAT [digital audio tape (mini)
|b POE |c DISC [sound disc]
|b POE |c DVD [DVD]
|b POE |c VID [videotapes]
For these formats, the item record code is: 62 (In-library use, not eligible for ILL).
|b POE |c TAPEA [tape archive recordings; shelved at Houghton]
These items are coded 91 (Special Collections Requestable)
|b POE |c MEDIA ) [backup copies of recordings; shelved at Houghton]
These items are coded 91 (Special Collections Requestable), and the records are suppressed in the Holdings Record.
Write the call number with a fine-tip magic marker on hard surfaces such as fronts of discs and write in pencil on paper labels and on any accompanying paper material, such as program notes.