Unlike Houghton, the Woodberry Poetry Room contains both circulating and non-circulating material.
The 625 Accessioning Unit purchases, receives, and copy catalogs circulating poetry. Houghton staff are not involved in this process.
Rare, non-circulating material is referred to as "Blue Star" or POETRY*.
POETRY*/Poetry Blue Star
POETRY* (rare) items are acquired through gift or purchase by the Technical Services Librarian, following established processes (see Acquisitions and Accessioning Manual for Books for procedures).
Accessioning and classification procedures for POETRY* materials changed with the start of the 2022 fiscal and accessioning year. Prior to that, POETRY* items were not accessioned, and were classified using LC classification.
POETRY* items are accessioned by the Technical Services Librarian, with the accession number (using the form 2022P-123, and with the accession number written on the verso of the title page (one inch down from top and from fore-edge whenever possible) functioning as the call number; they are not classified.
There are no size designations, such as F or PF.
The default holdings record procedures for POETRY* items record the location as HD (852 |b HOU |c HDBLU); this displays in the public catalog as: Houghton Library Offsite Storage (Part of the Woodberry Poetry Room) (HD) 2022P-1.
Item records for POETRY* indicate the above sublibrary and collection (by being linked), and have the Item policy : Special Collections requestable (91); this displays in the public catalog as: 32044133489872 - Book - In-library use only - Available - Request to Scan or Visit.
The Aeon slip indicates the accession number, as well as disposition (HD) and fund information (following this form : 2021P-1 FUND: Aloian Book Fund. POETRY* items receive rare book end-processing, including retention and polysleeving of dust jackets. After end-processing, items are counted and dispatched to Harvard Depository.
POETRY* holdings record
Print Materials
POETRY* items are catalogued by the Technical Services Librarian to rare book standards, with full condition and provenance notes, as well as appropriate access points, etc.
For print material, add this collection note to the Bib record:
830 _0 |a Woodberry Poetry Room Blue Star collection of books and manuscripts. |5poe Waiting for clarification as of 2021-06-25
Reference Materials
The Woodberry Poetry Room contains a limited number of reference volumes. These are for use in the Poetry Room and do not circulate.
These items are coded LAM POEREF, are coded 02 (in-library use, and may be shared via ILL).
"Poetry Ref." is written above the accession number on the verso of the title page.
Non-Book Materials
Non-book materials follow the same cataloging and classification protocols as print materials, but have different notes, form/genre headings, collection headings, and item policies.
Bib Records
Fully catalog the material; add the appropriate collection note, as well as appropriate form/genre headings.
For non-book material, add this collection note to the Bib record:
710 2_ |a Woodberry Poetry Room (Harvard College Library). |t Collections, |e repository. |5 poe
For sound recordings, add:
650 _0 |a Oral interpretation of poetry. This was previously coded as 655 _0
830 _0 |a Woodberry Poetry Room digital collection of poetry readings.
Add the appropriate form/genre term for non-print material, coding as follows:
655 7 Poems ǂy 20th century. ǂ2 rbgenr Indicate correct century, as appropriate.
655 7 Poetry readings (Sound recordings) ǂ2 lcgft
655 7 Live sound recordings. ǂ2 lcgft
655 0 |a Audiotapes.
655 0 |a CD-ROMs.
655 0 |a DVD-ROMs.
655 0 |a DVD-Video discs.
655 0 |a Videodiscs.
655 7 |a Videotapes. |2 local
More than one term from the above list may be required.
Previously, form headings were used to reflect carriers; this is no longer Harvard preferred practice.
Use appropriate technical specifications of a resource fields appropriate to the resource being described.
345 Moving Image Characteristics
347 Digital File Characteristics
Holdings Records
In the holdings record modify the 852 subfields b and c to follow these formats
|b LAM |c POECASS [cassette tape]
|b LAM |c POECD [compact disc]
|b LAM |c POECDROM [CD-ROM]
|b LAM |c POEDAT [digital audio tape (mini)
|b LAM |c POEDISC [sound disc]
|b LAM |c POEDVD [DVD]
|b LAM |c POEVID [videotapes]
For these formats, the item record code is: 62 (In-library use, not eligible for ILL).
|b LAM |c POETAPEA [tape archive recordings; shelved at Houghton]
These items are coded 97 (Special Collections Non-Requestable), and the records are suppressed in the Holdings Record.
|b LAM |c POEMEDIA ) [backup copies of recordings; shelved at Houghton]
These items are coded 97 (Special Collections Non-Requestable), and the records are suppressed in the Holdings Record.
Write the call number with a fine-tip magic marker on hard surfaces such as fronts of discs and write in pencil on paper labels and on any accompanying paper material, such as program notes.