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IN PROGRESS

This document is in draft form and is currently being edited by Monique Lassere. Please contact Monique with any questions. 

The Born-Digital Collections Tracking Log is meant to track the lifecycle of born-digital archival collections as they are accessioned and undergo specific preservation processes. Most born-digital archival collection materials are captured or migrated from born-digital media and/or networked storage outside of Harvard's stewardship (Google Drive, email account). The specific preservation processes the tracking log aims to monitor are: 

  • data capture or migration from one type of media to another
  • verification of integrity and authenticity
  • identification and redaction of sensitive data or personally identifiable information 

Examples of born-digital materials that are NOT tracked in this log are: web archives, collections-related data, Harvard Library Bulletin archival assets. 

Who should use this form? Anyone engaged in the accessioning, media preservation, and otherwise processing of born-digital archival collections. 

Please track all born-digital collection collections in the form of media and/or networked data (other than web archives).  


Instructions for using

Accessions Tab

Media Processing Tab

End Processing Tab


Accessions Tab

Collection Name:

Call Number:

Accession Number:

Original Box Number:

Batch Number:

Item Number:

Original Folder Title:

Born-digital box:

Media type:

Manufacturers:

Estimated storage:

Photographs Completed:

Accessioning Notes

Transfer Source(s)

Date Added:

LABEL FIELD (controlled) 

Media Processing Tab


End Processing Tab

  • No labels