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IN PROGRESS

This document is in draft form and is currently being edited by Monique Lassere. Please contact Monique with any questions. 

The Born-Digital Collections Tracking Log is meant to track born-digital collection materials as they are accessioned and undergo specific preservation processes. Many born-digital collection materials are captured or migrated from born-digital media and/or networked storage outside of Harvard's stewardship (Google Drive, email account). The specific preservation processes the tracking log aims to monitor are: 

  • data capture or migration from one type of media to another
  • verification of integrity and authenticity
  • identification and redaction of sensitive data or personally identifiable information 

Examples of born-digital materials that are NOT tracked in this log are: web archives, collections-related data, Harvard Library Bulletin archival assets. 

Who should use this form? Anyone engaged in the accessioning, media preservation, and otherwise processing of born-digital archival collections. 

Please track all born-digital collection collections in the form of media and/or networked data (other than web archives).  


Instructions for using

Accessions Tab

Accessions Tab

  • Collection name
  • Call number
  • Accession number
  • Original box number
  • Batch number
    • A number generated for the batch of born-digital collection material. Guidance for creating these numbers is listed at the following link: X. 
  • Item number
    • A number generated for the individual born-digital material/item. Guidance for creating these numbers is listed at the following link: X. 
  • Original folder title
  • Born-digital box
  • Media type
  • Manufacturers
    • Name of media manufacturer
  • Estimated storage
    • This field refers to the estimated storage of unprocessed media. If the storage capacity is listed on the media carrier, please list that here. 
  • Photographs completed: Yes/No
    • Instructions for taking photographs are found on the XX. 
  • Accessioning notes
    • Any relevant notes to the Digital Archivist about the 
  • Transfer Source(s)
  • Date Added
  • LABEL FIELD (controlled) 
  • No labels