Post-imaging Workflow for OTC Orders

Post-Imaging Workflow Outline

1. Receive and open DRS reports in Outlook.
2. Using the DRS Report, copy image or object URN/s from email into spreadsheet.
3.  Request any finding aids needed from the Metadata Coordinator, Senior Manuscript Cataloger, or back-up as instructed.
4.  Link material in ALEPH or finding aid/s.
5.  Review linking/s in Hollis or OASIS preview and QC objects in the PDS.
6.  Update spreadsheet to reflect work completed.
7.  Save DRS report.

As Needed:

• Distribute link/s to patrons.
• Modify header information in finding aid/s and add 530 field to BIB record.
• Create an Outlook task to suppress any necessary DRS objects and assign to Associate Librarian for Technical Services.
• Alert Senior Manuscript Cataloger or Associate Librarian for Technical Services that finding aids are ready for upload.
• Delete finding aids from MS In-box.