When we do business with a new vendor there are a host of tasks which must be done prior to an invoice being processed.
First, ascertain if the individual or company has an account in Oracle. Go to the Financial Administration Department's Financial Systems Solutions applications page.
Click through the Access Oracle System Applications link and log in using your Harvard ID and PIN.
At the Oracle Applications Homepage, select the Vendor Request tab.
You’ll see a page with a series of options designed to find extant vendors—or to let you know the vendor you seek has not done business with Harvard before.
You may now search for a corporate name or that of an individual. Use the wildcard truncation device to limit searches (and bring up the largest number of possible hits. Sometimes a vendor name will be a variation on the name you have, and you want to be sure word order or spelling doesn’t adversely affect your search.
Our hypothetical vendor today is Boston Really Rare Books.
Conduct the search.
No results found means you can proceed with setting up the new vendor.
In order to do this, you need documentation in hand.