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Important notes about local fields and holdings statements (paired and textual)

  • Field 908 (was H08 in Aleph) is no longer a required field. You only need to add this field if you do NOT want holdings set in OCLC. To prevent holdings being set in OCLC, add 908 $$ap. 
    • Some units may continue to require 908 for statistical purposes. 
  • Fields 866, 867, 868 (textual holdings statements) will automatically be generated by Alma when a record is saved and there are paired enum/chron fields (863, 864, 865).
    • When enum/chron paired fields are updated and you re-save a record, Alma will regenerate the 866, 867, 868. 
    • You should not modify 866, 867, 868 fields. 
    • This system is configured to generate these fields for the purposes of Primo display. 
  • Fields 966, 967, 968 are designated for use by staff for manually creating textual holdings statements (in lieue of 866, 867, 868). 
    • These fields will display in Primo. 
    • Aleph holdings fields 866, 867, 868 migrated as 966, 967, 968. 
  • Additional fields are automatically generated (and updated) when saving a holding, for the purposes of Primo display:
    • 994 : Copy of 977 Bound-with for Primo use (displays with a hyperlink for the user to click on)
    • 995 : Copy of 008 receipt status for Primo use (displays as On Order or Currently Received, when applicable)
      • Migrated data have some encoded data in this field. This should be ignored. (Data will be removed when the record is saved.)
    • 996 : Copy of 561/1 or 561/_ for Primo use (indexed and displayed when note is not marked private)
    • 997 : Copy of 541/1 for Primo use (indexed and display when note is marked as public)
  • All Harvard defined fields are documented at https://wiki.harvard.edu/confluence/x/2zgWDQ

Other changes

  • For holdings field 852, we no longer having the option of leaving both indicators blank. Most library/locations have been configured to have a default 1st indicator appropriate for that location. If no other default has been set, the 1st indicator will default to 8. If there is no $h/$i, no entry will appear in call number browses or shelf listing tools. 



 

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