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Bringing in a record from Alma

  1. Copy the MMS ID from Alma
  2. Go to Tools > z39.50 > Connect
  3. If you are already connected choose Search instead
  4. Paste the MMS ID into the Record ID Number field and hit Find
  5. The record will have local bibliographic and holdings fields from Alma. These should be deleted before saving the record in Connexion.

 

(red star) Known issue with diacritics / non-Latin characters

If the record has diacritics or non-Latin characters, the characters will not come through correctly unless you first load a record from OCLC. This issue is specific to the way Connexion brings in records from Alma and is not within our configuration control. It is recommended that if you are going to bring records into Connexion from Alma, you need to follow these steps:

  • You must have your "File - Import Records - Record Characteristics" set to UTF-8.

  • When you first open Connexion, please log onto OCLC, search for, and display a record in Connexion. What this does is force Connexion to check your preferred character set (which you should already have set to UTF-8 Unicode) so that records you get from Alma will be in UTF-8, not in MARC-8.

  • If you do not load a record from OCLC before loading a record from Alma, you will get your Alma record in MARC-8, which means that almost all special characters will appear as garbage.

Note that there are NO issues with exporting records to Alma from Connexion.

Summary:

  • Exporting from Connexion to Alma is fine
  • Brining in OCLC records into Alma via "Search External Resources "is fine
  • From within Connexion, bringing in Alma records is problematic unless you follow the above steps

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