Intro to staff
manual vs. logical
Adding a title to a Collection
Via a search - the search feature here is limited so its best to have an identifier already (ISBN, MMS ID, OCLC, or a fairly unique title)
- Manage Collections > choose collection > Title List tab > Add Title
- Enter search criteria and select magnifying glass to conduct search
- From list of results, select checkbox to left of each title you want to add
- In lower right, select Add Title
- Confirm
Via a set
Overnight publishing job required for changes to appear
Removing a title from Collection
Thumbnails for titles within HOLLIS Staff Record Sets
If already Alma-D, go to View All Representations, Properties tab > Thumbnail upload. Limit to 100k.
If not using Alma-D, create representation. Add as auxiliary. Then same as above
Creating a collection (LTS only)
See below about bibs.
Description will display to user. Supply instructions if needed.
Upload "blue fade" thumbnail.
Associated bibs in Alma
Each Collection and Sub-Collection record in Alma has a corresponding bib record. The bib is created automatically when collection/sub-collection is created, and should be edited per the following instructions.
- Each bib should have the 914 No-WorldCat field
- If the Collection is strictly for Alma internal use to help manage Alma-D collections:
- the bib record should be suppressed
- in the MDE, add suffix " - Alma management record" to the 245 $a
- If the Collection is for the HOLLIS Staff record sets feature
- do not suppress the bib
- in the MDE, add suffix " - HOLLIS "Staff record sets" management record" to the 245 $a