Intro to staff
manual vs. logical
Adding a title to a Collection
Via a search - the search feature here is limited so its best to have an identifier already (ISBN, MMS ID, OCLC, or a fairly unique title)
- Manage Collections > choose collection > Title List tab > Add Title
- Enter search criteria and select magnifying glass to conduct search
- From list of results, select checkbox to left of each title you want to add
- In lower right, select Add Title
- Confirm
Via a set
Overnight publishing job required for changes to appear
Removing a title from Collection
Thumbnails for titles within HOLLIS Staff Record Sets
TBD
bib field 919 $a thumbnail
If already Alma-D, go to View All Representations, Properties tab > Thumbnail upload. Limit to 100k. (was 100kb the prob or was it jpeg not jpg?)
If not using Alma-D, create representation. Add as auxiliary. Then same as above
test thumbnail - go to this link and append MMS ID to end
https://hvd.alma.exlibrisgroup.com/view/delivery/thumbnail/01HVD_INST/
Creating a collection (LTS only)
See below about bibs.
Description will display to user. Supply instructions if needed.
Upload "blue fade" thumbnail.
Add new coll ID to saved set so that scheduled pub job will send updates to Primo
Linking to HOLLIS Staff record set
can also search HOLLIS by collection ID to get a "normal" set of results
clustering is turned off
Associated bibs in Alma
Each Collection and Sub-Collection record in Alma has a corresponding bib record. The bib is created automatically when collection/sub-collection is created, and should be edited per the following instructions.
- Each bib should have the 914 No-WorldCat field
- If the Collection is strictly for Alma internal use to help manage Alma-D collections:
- the bib record should be suppressed
- in the MDE, add suffix " - Alma management record" to the 245 $a
- If the Collection is for the HOLLIS Staff record sets feature
- do not suppress the bib
- in the MDE, add suffix " - HOLLIS "Staff record sets" management record" to the 245 $a