Overview

DRS2 lets you associate descriptive metadata with deposited objects. These descriptions are stored in the object descriptor. Adding descriptive metadata can be done at the point of deposit using Batch Builder or after the object is deposited using Web Admin. This section describes options available in Web Admin.

Use options on an object's Descriptive metadata tab to edit descriptive information about the object. A user with the metadata_editor role can perform the following actions:

• Upload MODS descriptive metadata: by supplying an external MODS xml file or by importing descriptions from Aleph.
• Add a METS label: by using MODS data or by adding custom text.
• Reference related metadata: by adding Harvard Metadata or Related Links.
  (These fields were previously displayed on the Admin Metadata tab.)

Adding Harvard Metadata

There are two descriptive metadata fields that let you reference associated metadata in another system: Harvard Metadata and Related Links. 

What is the purpose of the Harvard Metadata field? Use the Harvard Metadata field to reference Harvard metadata about an object that resides in another system. The most common use of this field is to add a live link to a cataloging record in Aleph or a finding aid in OASIS. Or use this field to reference a record number (but no live link) in OCLC or several other mostly legacy systems (e.g., HULPR, RLIN). These legacy Harvard metadata types were carried over from DRS1 in order facilitate the migration of DRS1 PDS document objects. 

How is the Harvard Metadata field used? For PDS objects, Harvard Metadata links will display in the Related Links window of the PDS public interface. For objects in other content models, Harvard Metadata links currently display only in Web Admin. 

To add a Harvard Metadata reference:

1. Display the object's metadata summary and select the Descriptive metadata tab. Locate the Harvard Metadata section.
2. Click +add Harvard Metadata and a data entry pop up will display.
3. Select a Type value from the dropdown and then enter an appropriate Identifier.

• Aleph:
  Produces a live link to a bibliographic record in the HOLLIS catalog. The Identifier for this link type must be a 9-digit Aleph system number. 
  In the PDS Related Links window, this link type is labeled "HOLLIS".

• Finding Aid:
  Produces a live link to a finding aid document. For OASIS finding aids, the identifier can be an EADID (a finding aid identifier, e.g. "hou01822") or an OASIS urn (e.g. http://nrs.harvard.edu/urn-3:FHCL.Hough:hou01822). For a finding aid in another system, provide a URN. Note: The Finding Aid type is not a live link when displayed in Web Admin. This is a known bug that will be addressed in a future release.

• Gale:
  Produces a reference to the OCLC identifier for a page-turned object from the Making of the Modern Economy online library produced by Thomson Gale (a DRS1 data loading project executed on behalf of Baker Library/Harvard Business School). The Identifier should be a valid OCLC value, such as 17346710.

• HULPR (called Old HOLLIS in DRS1)
  Produces a reference to a bibliographic record in the HOLLIS Catalog by way of a HULPR record number (HULPR was Harvard Library's cataloging system prior to Aleph). The Identifier must be a HULPR system number in the form ABC1234.

• Local
  The Local type is designed to reference information associated with the object that is not accessible by URI (such as a local system number or other note). The Identifier should be an identification number or note that explains the entry.

• OCLC
  Produces a reference to a record in the OCLC system (http://www.worldcat.org/). The Identifier should be a valid OCLC identifier, such as 2505627.
  
  
• RLIN
  Produces a reference to a record in the old RLIN system. The Identifier should be a valid RLIN number. 

4.  Click Add to add the Harvard Metadata reference.
5.  Click Save Changes to commit this change.

Adding Related Links

There are two descriptive metadata fields that let you reference associated metadata in another system: Harvard Metadata and Related Links. 

What is the purpose of the Related Links field? Use the Related Links field to link to a URL that provides information related to the object. You might use this field to reference a record in VIA (since the Harvard Metadata field does not yet support VIA references) or another online system or web site at Harvard or beyond. 

How is the Related Links field used? For PDS objects, Related Links will display in the Related Links window of the PDS public interface. The Relationship value will be used as link text, preceded by the label "Link". For objects in other content models, Related Links currently display only in Web Admin. 

To add a Related Link:

1. Display the object's metadata summary and select the Descriptive metadata tab. Locate the Related Links section.
2. Click +add Related Links and a data entry pop up will display.
3. Enter a Relationship value. This is a string of text that in the case of PDS objects, will be used as link text in the PDS Related Links window.
   Note: In the PDS Related Links window, there is a bug that will truncate a Relationship value that contains a space. For example, the Relationship value "Previous Issues" will be truncated to "Previous" when the link displays in PDS. This will be fixed in a future release. To avoid truncation, use a dash, underscore or other character to connect separate words; e.g., "Previous_Issues".
4. Enter Related URI. This will be a fully qualified URN or URL.
5. Click Add to add the Related Link.
6. Click Save Changes to commit this change.

Updating the METS Label

The METS label provides a short descriptive label that identifies an object delivered by the Page Delivery Service (PDS). The METS label displays in the top pane of the PDS user interface. You can add a METS label at the point of deposit using Batch Builder or after an object is deposited via the object's Descriptive Metadata tab in Web Admin. 

You can create a METS label by copying in the MODS-generated label that is provided by default (if MODS data is associated with the object). Or you can create a custom label by entering text into the editor. Contents of the METS label is limited to 1,000 characters.



To add or update the METS label:

1. Display the object's metadata summary and select the Descriptive metadata tab. Locate the Current METS label field.
2. To update the METS label with the MODS-generated label, press the Replace with MODS-generated label button. If the MODS-generated label is blank, MODS metadata is not associated with the object. Follow instructions in the Uploading MODS section to add MODS descriptions to the object.
3. To add a custom label, enter text directly in the Current METS label field.
4. Click the Save Changes button to commit this change.

Updating ...