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Registration is limited to 20 participants for this training cohort. Please review the below information to confirm the opportunity aligns with your professional goals and that you can fulfill the participation and technical requirements.
Overview
Digital Preservation Services (DPS) is hosting an email archiving training cohort for Harvard staff from fall 2024 - winter 2025. The cohort will be limited to 20 participants to facilitate focused discussions, live workshops, and to streamline resolution of technical issues. Registered participants will be required to attend all activities to maintain engagement and ____.
The training plan consists of an online, asynchronous curriculum aimed at establishing a baseline knowledge for all participants, followed by two live, half-day ePADD workshops to provide hands-on tool practice. There will be an optional final presentation on depositing email collections from ePADD to the DRS. Throughout the entire training timeline, registered participants will convene as a cohort that can share questions, experience, workflows, and policies.
The objectives of the this training cohort are:
- Expand knowledge base for email archiving challenges, opportunities, tools, and techniques
- Train staff on how to use ePADD to appraise, process, preserve, and facilitate access to email collections
- Demonstrate how to ingest an ePADD package into the DRS for preservation
- Trial a targeted training curriculum for born-digital upskilling
- Nurture a born-digital community of practice through the cohort
Anticipated outcomes from this training opportunity are:
- Participants acquire a deeper understanding of how to steward email in their collections, including how to use tools to acquire, appraise, process, preserve, and offer discovery and access for users
- Learning materials are documented and recorded to enable future reference and asynchronous participation for all staff members
- Note: This only applies to the live trainings and presentations, and there will be privacy options for staff that prefer not to be recorded. Cohort-specific meetings will not be recorded.
- Future born-digital training efforts will be equipped with a pilot cohort and training curriculum to build and iterate on for an emerging community of practice
Audience
This training opportunity is targeted at the following staff:
- Primary audience: Harvard library/archives/museum staff that are currently responsible for email stewardship in their collections. Registration preference will be offered to this group, but it is not a requirement for registration and participation.
- Secondary audience/s: Any Harvard staff that either anticipate being responsible for email archives stewardship in the future, or even staff that are interested in building their skills in this area for future professional opportunities.
Note: If you are interested in participating but are unable to for whatever reason (registration limits, schedule conflicts, etc.), many of the training materials will be made permanently available for all staff to utilize asynchronously.
Timeline
The timeline below includes approximate dates and time durations so staff can assess their ability to participate.
- October 9, 2024: Cohort launch meeting (1.5 hours)
- October – December 2024: Complete the Digital Preservation Coalition's Knowledge-to-Know-How: Email Preservation online curriculum in the Harvard Training Portal (estimated ~18 hours)
- December 11, 2024: Cohort meeting (1.5 hours)
- January : (OPTIONAL) ePADD installation office hours (1 hour)
- January 2025: ePADD workshop: Part 1 (4 hours)
- February 2025: ePADD workshop: Part 2 (4 hours)
- February 2025: (OPTIONAL) ePADD to DRS deposit presentation (1 hour)
- March 2025: Final cohort meeting (1.5 hours)
Registered participants must be available to attend/complete all above meetings and activities, with the exception of the indicated optional . This requirement is to ensure this opportunity is leveraged by staff that will engage in the community of practice throughout.