How we use on-campus digital signage
On-campus digital signage (AKA the "plasma screens") is used to communicate timely information to our campus community.
- During the COVID-19 pandemic, the primary purpose of these screens is to share important information meant to ensure the health and safety of our students, faculty, and staff.
- In addition to this vital information, the screens can also be used to display notices of events, opportunities, resources, and policies relevant to our on-campus community.
Digital signage governance
Information Technology manages all of the technical aspects of digital signage, including maintaining and replacing screens. The Office of Communications is responsible for creating original content and approving submitted content on all of the screens in public areas of the campus. The Office of Communications manages some screens in cooperation with specific offices or departments. In some cases, the Office of Communications and IT may agree to allow an office to manage a screen independently.
Communications-managed screens
The Office of Communications manages all content on the screens in the following locations:
- FXB Entrance
- Kresge Atrium
- Kresge G Level (technically 2 screens using 1 box)
- Kresge Outside 110
- OPS FXB Basement
Cooperatively-managed screens
The Office of Communications posts important School-wide information to the screens in the locations listed below. A partnering office (see parentheses) may post additional content that is relevant to a specific audience. The partnering office is responsible for ensuring the accuracy and appropriateness of any and all content that they post to the screens.
- 90 Smith 4th Floor (Communications/IT - Test Screen)
- 401 Park 3 East (Operations)
- 401 Park 4 West (Operations)
- B2 451 Biostats (Department of Biostatistics)
- HSPH-IT (Information Technology)
- Kresge 110 (Office of the Dean/IT)
Independently-managed screens
The content on the screens in the locations listed below are managed by a designated office. That office is responsible for ensuring the accuracy and appropriateness of any and all content posted to the screens.
- Ariadne Labs (3 screens, managed by Ariadne Labs)
Submitting content for display
Use the Office of Communications Digital Promotion Request Form to submit content for display on Communications-managed and cooperatively-managed screens.
Requirements:
- Communications has provided a template for use by Harvard Chan School offices (coming soon!)
- All images must be 1920x1080 pixels and 72 dpi.
- Note: These are the default settings when exporting a JPG from the template below
- The submitter is responsible for checking spelling and grammar
Template instructions:
Coming soon!
Requesting a new digital screen
- Requests for maintenance or replacement of an existing screen should be directed to IT Media Services: mediaservices@hsph.harvard.edu.
- Requests for a new screen should be directed to Communications: digitalcomms@hsph.harvard.edu. Please include the following information:
- Office requesting a screen
- Location of the desired screen
- Does the requesting office want to display Communications-managed content, its own original content, or both?
- If the office is planning to post its own original content, please describe that content.