General note for materials coming out of manuscript collections

A special vendor code has been created to use on order records for materials coming to us from manuscript collections: XSCHMS

   This code should only be used for these particular items and should NEVER be used for any orders that we are paying for in Aleph or for regular gifts that come to us from other non-manuscript sources.

Depending on whether the manuscript collection was a purchase or a gift please use the following codes for acquisition method: g (for gifts) or pc (paid for on collective record, for purchased collections)

    If you are using pc please make a note on the order record mentioning that the item was paid for outside of Aleph as part of the "collection name" using manuscript funds.

Ti-Grace Atkinson

If there are manuscript notes laid in these books treat them like the items laid into Charlotte Perkins Gilman books, except that the material will be included with Ti-Grace's papers.

Sisters of Life gift (Dr. Joseph R. Stanton Human Life Issues Library and Resource Center)

Beecher-Stowe Family books

Background/Content/ Summary

The Beecher-Stowe collection (consisting of mss. and books and memorabilia) was a gift to Radcliffe from

Mr. and Mrs. Lyman Beecher Stowe in 1958. The books were accessioned. Most were not housed or shelved, but sent to HD in boxes.

Winter 2020-2021 the collection was reviewed by the curator, who made recommendations for housing fragile books in CMI boxes with a few to receive

more extensive conservation by a conservator. 

Physical Processing

Books measured for CMI boxes. Once housed, the books routed to Cataloging.

Note: After cataloging updates are made, book is routed back to End Processing to have a spine title label generated for the CMI box.

Holdings Record

Update:    852 8/ $b SCH $c HD 

                561 1/  $$a Received with the Beecher-Stowe family papers.

                If present, add an additional:  561 1/  $$a Inscription on title page {or flyleaf, etc.}:  Lyman Beecher Stowe, 1 Beekman Place, New York   Note other annotations, inscriptions, autographs.  

                562    Note any condition problems.

                563    Add binding description if not already present.

                583 1   Conservation action note for CMI housing + any additional conservation work    (Make a public note!)

Bibliographic record

Prior to AACRII update to RDA

ADD:    700 1/ $$a Stowe, Lyman Beecher, $$d 1880-1963, $$e former owner. $$5 sch

Scanned Key Content

Follow curator’s recommendations on spreadsheet on Sharepoint:

Beecher-Stowe Review Nov2020 MA notes

Marylene notes the inscription, etc. to scan. Also scan the title page.

For Instructions for Scanned Key Content procedures see Harvard Library LTS Wik:

Scanned Key Content

*4/22/2021- FOR NOW, Add files to the folder on SharePoint:  Schlesinger Library- Published Materials–Scanned Key Content--SKCRestart2021–

Scans Waiting for Deposit

Examples of file names:

        ITEM A:

        990027227450203941_221846479990003941_01_Cover.jpg

        990027227450203941_221846479990003941_02_Title_page.jpg

        990027227450203941_221846479990003941_03_Page_35.jpg

        990027227450203941_221846479990003941_04_Back_cover.jpg

        ITEM B:

        990019914700203941_221816689380003941_01_Front_Cover.tif

        990019914700203941_221816689380003941_02_Back_Cover.tif

        990019914700203941_221816689380003941_03_Spine.tif

        ITEM C:

        990042641380203941_221911993740003941_01_Title_Page.jpg

        990042641380203941_221911993740003941_02_Illustration.jpg

        990042641380203941_221911993740003941_03_Illustration.jpg

Bill Baird

Second copies

Add if autographed, annotated or inscribed. Otherwise, mark search slip as DUPE and give to Marylene.

Background/Content/Summary

See Aleph # 14436508 for biographical data.

 Physical Processing

Bookplate: Received with the papers of Bill Baird

Housing: As usual

Barcode: As usual

Order Record:

Vendor code: XSCHMS

Acquisitions method: PC (paid for on collective record)

Order group: Baird

Library note: Received with the papers of Bill Baird

Holding Record:

If the Bill Baird Mentioned books slip is included in the book or if the book mentions Bill Baird's work or his court cases use this 561 instead:

561 example text: Received with the papers of Bill Baird; from Bill Baird's collection of books documenting his work: Eisenstadt v. Baird (1972); Bellotti v. Baird (1979).

Court cases:

Eisenstadt v. Baird (1972)

Baird v. Bellotti (1976, 1979)

852: As usual

Marking: As usual

Examples for 562 text: Copy shows fire damage; extensive annotations throughout; etc.

Make note of highlighted or annotated court cases.

Bibliographic Record:

Scanning Key Content

Only when something is notable, i.e. interesting cover, annotations etc.

Santo Domingo Collection

/wiki/spaces/itsprojects/pages/37360187

Background/Content/Summary

TBA

Physical Processing

Bookplate: From the Julio Mario Santo Domingo Collection

Housing: As usual

Barcode: As usual

Order Record:

Vendor code: XGIFT

Acquisitions Method: g

Order Group: sdc

Library Note: From the Julio Mario Santo Domingo Collection

Holding Record:

ONLY IF A BOOKPLATE IS PRESENT FOR THE FITZ HUGH LUDLOW MEMORIAL LIBRARY:

852: As usual

Marking: As usual

Statistics: H10 #c sdc

Bibliographic Record:

ONLY IF THERE IS A LIBRARY BOOKPLATE FROM THE FITZ HUGH LUDLOW MEMORIAL LIBRARY:

Macros

Templates

Notes

Scanning Key Content

yes

Julia Child Foundation gift

Background/Content/Summary

TBA

Physical Processing

Bookplate: From the Collection of Julia Child (printed)

Housing: Regular -- depending on format

Barcode: Yes

Order Record:

Vendor code: XSCHCHILD (julia child foundation, set up specifically for this project)

Acquisitions Method: g

Order Group: jcf

Library Note: From the Collection of Julia Child

Holding Record:

Macro will prompt for addition of 562, 563

Statistics: H10 #c jcf ; included in macro

Bibliographic Record:

Macro will prompt user to place the cursor in the appropriate location before adding in 655s based on selection from predfined list, (author's inscription, publisher's bindings, etc.), and also to add a 7001_$aChild, Julia, $eformer owner. $5sch

Macros

G:\SCHLES\COLLECTION SERVICES\BOOKS\Books' Macros\Current Acquisitions Macro Files\Julia Cataloging.mex

Specially modified macro set with similar key activations to Cataloging macro file–Cataloging file must be closed to use Julia Cataloging, and vice versa.

2 core macros, one for items without call numbers, one for items with.

Templates

Notes

Scanning Key Content:

Treatment of annotation to be considered

Use the separate USB drive for this project

Keep on separate fund code

Distinguish copyright vs public domain

Angela Y. Davis

Second copies

Add if autographed, annotated or inscribed. Otherwise, mark search slip as DUPE and give to Marylene.

Physical Processing

Bookplate: Received with the papers of Angela Y. Davis

Housing: As usual

Barcode: As usual

Order Record/Purchase Order Line Details:

Location: Lending Policy and Permanent Location should be "In Library Use Only" as usual.

Material Supplier: XSCHMS

Material Type: Books or Issue

Reporting Code: Rare Books6Special Collections (7021) or Serials^Special Collections (7023)

Acquisitions method: Technical

Note: Received with the papers of Angela Y. Davis.

To add the note, you must click on the Notes tab on the menu. Once on the page, add "Received with the papers of Angela Y. Davis." in the relevant field. Click save and then return to the summary tab to finish the order record.

Holding Record:

Examples for 562 text: Copy shows fire damage; extensive annotations throughout; etc.

Make note of highlighted or annotated court cases.

Bibliographic Record:

Scanning Key Content

Only when something is notable, i.e. interesting cover, annotations etc.

Sisters of Life gift (Dr. Joseph R. Stanton Human Life Issues Library and Resource Center)

Background

Collection acquired August 2021.

Physical Processing

House as appropriate.

What to Keep & Duplicate Copies

• General Sisters of Life books:  If Schlesinger or Harvard Library already has a copy of a book (print or electronic), do NOT add a 2nd copy. Mark as DUP (with a slip- Sisters of Life DUP) and when a Paige box is full of duplicates, give to Curator for review for donation, sale, etc.
• VOLCOM books:  Add all VOLCOM books to Schlesinger, even if Schlesinger (or Harvard) already owns a copy(s).   However, if the VOLCOM collection contains 2 copies, keep only 1 VOLCOM copy and set aside any dups. for Curator review. If there is more than one VOLCOM copy, add to collection the one with any inscriptions for context and provenance.
• Sisters of Life periodicals, including VOLCOM: If Schlesinger or Harvard Library already has a copy of an issue (print or electronic), do NOT add a 2nd copy; leave in a Paige box marked "Dupes" and give to Curator for review for donation, sale, etc. If the periodical is not on human life issues, leave in a Paige box marked "Not retaining" or consult with curator. If another Harvard library already owns several issues and we would only be adding a few, give to curator for donation to the Harvard library that could fill gaps.

Holdings record

541  0/  $$c Gift; $$a Sisters of Life, $$d 2021. 

561  1/  $$a Gift of the Sisters of Life.

562 //    $$a Spine label on book has local classification scheme from Dr. Joseph R. Stanton Human Life Issues Library and Resource Center; ink stamps for the Center and Value of Life Committee in various places.

or 562// $$a Spine label on book has local classification scheme from Dr. Joseph R. Stanton Human Life Issues Library and Resource Center; ink stamps for the Center in various places.

If autographed, annotated, or inscribed, note accordingly.

*The 562 note about the stamps may need to be edited depending on what stamps are present.

Add to bibliographic record for all books and periodicals:

710 2/   $$a Dr. Joseph R. Stanton Human Life Issues Library and Resource Center, $$e former owner. $$5 sch 

VOLCOM collection only: in addition to,

710 2/ $$a Dr. Joseph R. Stanton Human Life Issues Library and Resource Center, $$e former owner. $$5 sch 

ADD: 

710 2/ $$a Value of Life Committee, $$e former owner. $$5 sch

Center for Sex and Culture

Second copies

Mark search slip as DUPE and give to Marylene.

Physical Processing

Bookplate: Acquired from the Center for Sex and Culture

Housing: As usual

Barcode: As usual

Order Record/Purchase Order Line Details:

Location: Lending Policy and Permanent Location should be "In Library Use Only" as usual.

Material Supplier: XGIFT

Material Type: Books or Issue

Reporting Code: Rare Books^Special Collections (7021) or Serials^Special Collections (7023)

Acquisitions method: Technical

Note: Acquired from the Center for Sex and Culture

Holding Record:

Bibliographic Record:

7102_$$a Center for Sex and Culture (San Francisco, Calif.), $$e former owner. $$5 sch

Printed Materials separated from Manuscript Collections from Center for Sex and Culture

Add the 541 and 561 to the holding as above with the addition of a 541 and 561 for the manuscript collection.

5410_ $c Purchase; $a Received with the papers of Sybil Holiday. $5 sch

5611_ $a Received with the papers of Sybil Holiday. $5 sch

Make sure to still add the 710 to the bib as well.

Scanning Key Content

As appropriate.

Barbara Ketcham Wheaton gifts

Background/Content/Summary

Books given by Barbara Ketcham Wheaton in 2015. She was the honorary curator of the culinary collection.

Physical Processing

NO paper bookplates, the statement in the 561 displays on HOLLIS.  (Note: For books received prior to 2019, paper gift bookplates were used.)

Housing: As appropriate; CMI as appropriate.

Barcode: Yes

Bibliographic record:

Do NOT trace former owner.  

655  RBMS headings as appropriate:

• Binding Terms
• Genre Terms
• Paper Terms
• Printing & Publishing Evidence
• Provenance Evidence
• Type Evidence

rbprov

• Authors' annotations
• Authors' autographs
• Authors' inscriptions
• Authors' presentation inscriptions

Holdings Record:

Fixed field:  Method of acquisition (gift) g   Gen. Retention policy (permanent)   8

541  0_  $$c Gift; $$a Barbara Ketcham Wheaton; $$d 2015. 

561  1_  $$a From the Collection of Barbara Ketcham Wheaton.

562       Copy specific information, such

852  1_  $$b SCH $$c VAULT $$h Dewey# $$i cutter#

563

583 1_  $$a Housed etc. 

583 1_ $$a Conserved etc.