Intro to staff

manual vs. logical

Adding a title to a Collection

Via a search - the search feature here is limited so its best to have an identifier already (ISBN, MMS ID, OCLC, or a fairly unique title)

• Manage Collections > choose collection > Title List tab > Add Title
• Enter search criteria and select magnifying glass to conduct search
• From list of results, select checkbox to left of each title you want to add
• In lower right, select Add Title
• Confirm

Via a set

Overnight publishing job required for changes to appear

Removing a title from Collection

Thumbnails for titles within HOLLIS Staff Record Sets

If already Alma-D, go to View All Representations, Properties tab > Thumbnail upload. Limit to 100k. 

If not using Alma-D, create representation. Add as auxiliary. Then same as above

Creating a collection (LTS only)

See below about bibs. 

Description will display to user. Supply instructions if needed. 

Upload "blue fade" thumbnail. 

Add new coll ID to saved set so that scheduled pub job will send updates to Primo 

Linking to HOLLIS Staff record set

can also search HOLLIS by collection ID to get a "normal" set of results

clustering is turned off

Associated bibs in Alma

Each Collection and Sub-Collection record in Alma has a corresponding bib record. The bib is created automatically when collection/sub-collection is created, and should be edited per the following instructions. 

• Each bib should have the 914 No-WorldCat field
• If the Collection is strictly for Alma internal use to help manage Alma-D collections:
  • the bib record should be suppressed
  • in the MDE, add suffix " - Alma management record" to the 245 $a
• If the Collection is for the HOLLIS Staff record sets feature
  • do not suppress the bib
  • in the MDE, add suffix " - HOLLIS "Staff record sets" management record" to the 245 $a